JT/00-0605, Draft Minutes - October 25-26, 2000 JTC 1 TAG Meeting #45 - Washington, DC - Open Delegation Meeting in Preparation for the November 2000 JTC 1 Plenary

Note: Links work with the October 2000 JTC 1 TAG open delegation meeting documents folder.

JT/00-0605

JTC 1 TAG, U.S. Technical Advisory Group to ANSI,
National Body Member of ISO/IEC JTC 1, Information Technology

JTC 1 TAG Administrator, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922
Email: jtc1tag@itic.org

Date: October 30, 2000

Reply to: Jennifer T. Garner

Phone: 202-626-5737

Email: jgarner@itic.org

Draft Minutes
JTC 1 Technical Advisory Group (JTC 1 TAG)
Meeting Number 45
Open Delegation Meeting in Preparation for the November 6-10, 2000 JTC 1 Plenary in Tromsø, Norway

Information Technology Industry Council (ITI)
1250 Eye Street, NW
Suite 200
Washington, DC 20005
Telephone: (202) 737-8888
Fax: (202) 638-4922

Wednesday, October 25, 2000 10:00 AM - 5:00 PM

Thursday, October 26, 2000 9:00 AM - 5:00 PM

1. Administrative

1.1 Call to Order

Mr. Jameson, JTC 1 TAG Chairman, called the meeting to order at 10:00 AM on Wednesday, October 25, 2000.

1.2 Membership and Attendance

1.2.1 Introduction of Attendees and New Members
The meeting participants were introduced. Mr. Jameson welcomed Laura Moore, the acting SC 24 Chairman. The attendance list is available in Attachment 1.

1.2.2 Status of Members in Jeopardy for Failure to Attend Meetings
Voting members of the JTC 1 TAG without representation at this meeting were:

ASC T1

Bull HN

EIA

Farance Incorporated

Hitachi

ICCP

IEEE

Intel

Microsoft

Panasonic

Sony

Observer members of the JTC 1 TAG without representation at this meeting were:

AIM Incorporated

AT&T

Boeing

Federal Aviation Administration (FAA)

Imation

Sybase

Uniscape

US Department of Energy

Following the October 4, 2000 meeting, the JTC 1 TAG Administrator issued jeopardy letters to the following organizations for their failure to attend two out of three successive meetings: AIIM (JT/00-0570) and Bull HN (JT/00-0571).
As the AIIM representative was in attendance at this meeting, AIIM's membership has been returned to normal status.
Mr. Jameson noted that attendance at an open delegation meeting is mandatory only for members of the US delegation to the associated Plenary meeting. Since attendance is not mandatory at this meeting, Mr. Jameson noted that no organization would be placed in jeopardy for failure to attend. Attendance at open delegation meetings will count towards the establishment or maintenance of a voting membership on the committee.
Reference: JT/00-0570 (AIIM), JT/00-0571 (Bull HN)

1.2.3 Status of Members in Jeopardy for Failure to Return Letter Ballots
The report on voting for 4th Quarter 2000 (October 1 - December 31, 2000) will not available until January 2001.

1.2.4 Membership Report
Since the October 4, 2000 JTC 1 TAG meeting, the following changes in organizational representation have occurred:

Due to the requirement that organizations holding JTC 1 SC and WG TAG assignments be members of the JTC 1 TAG, AIM Incorporated has requested voting membership (JT/00-0568). Mr. Stephen Halliday will serve as the AIM Incorporated principal representative on the JTC 1 TAG.

Uniscape has requested Observer membership and has named Mr. Mike Ksar as its representative (JT/00-0574).

AIM Incorporated was not in attendance at this meeting and will attain voting rights upon completion of the membership requirements.
At the October 4, 2000 meeting it was reported that InterDigital Communications Corporation had requested voting membership on the JTC 1 TAG. As InterDigital was in attendance at this meeting as well as the October 4, 2000 JTC 1 TAG meeting, InterDigital has attained voting rights.
Total voting membership on the JTC 1 TAG is 27. Quorum is 14. Sixteen organizations with voting rights were in attendance at this meeting. The attendance list for the October 25-26, 2000 JTC 1 TAG Open Delegation meeting is available in Attachment 1.
Reference: JT/00-0568, JT/00-0574

1.3 Approval of Draft Agenda, October 25-26, 2000

The revised draft agenda (JT/00-0577) for the October 25-26, 2000 JTC 1 TAG Open Delegation meeting was approved as revised at this meeting by unanimous consent (Michael/Camp).

Revision to the agenda:

add agenda item 5. Adjournment

The final agenda for the October 25-26, 2000 JTC 1 TAG Open Delegation meeting is available in Attachment 2.

Reference: JT/00-0577

2. Chairman's Remarks (S. Jameson)

Mr. Jameson welcomed the JTC 1 TAG members in attendance and observed that the focus of this meeting would be on the preparation of the US delegation and the development of the US delegates' instructions for the November 2000 JTC 1 Plenary in Tromsø, Norway.

3. Preparation for the November 2000 JTC 1 Plenary - Tromsø, Norway

3.1 For Action - Approval of Final US Delegation to the November 6-10, 2000 JTC 1 Plenary - Tromsø, Norway

At the October 4, 2000 JTC 1 TAG meeting, the revised US delegation to the November 2000 JTC 1 Plenary was approved:

Mr. Scott Jameson - US HoD - Compaq
Mr. Clyde Camp - InterDigital
Dr. Donald Deutsch - Oracle
Ms. Karen Higginbottom - Hewlett-Packard
Mr. Greg Kisor - Intel
Mr. Dave Michael - Apple
Mr. Russ Richards - US DoD/DISA
Mr. Ron Silletti - IBM
Mr. Jerry Smith - US DoD/DISA

Since the October 4, 2000 meeting, Messrs. Kisor and Richards have withdrawn from the US delegation. Following additional discussion, Mr. Jameson reviewed the revised US delegation:

Mr. Scott Jameson - US HoD - Compaq
Mr. Clyde Camp - InterDigital
Dr. Donald Deutsch - Oracle
Ms. Karen Higginbottom - Hewlett-Packard
Mr. Dave Michael - Apple
Mr. Ron Silletti - IBM
Mr. Jerry Smith - US DoD/DISA

The JTC 1 TAG addressed the following motion:

(Hogan/Higginbottom)
"The JTC 1 TAG approves the revised US delegation to the November 2000 JTC 1 Plenary in Tromsø, Norway."
Vote on motion: Unanimous consent.
The motion passes.

The JTC 1 TAG Administrator will forward the revised list of US delegates to the November 2000 JTC 1 Plenary in Tromsø, Norway to the JTC 1 Secretariat.

Mr. Jameson reviewed the responsibilities associated with serving on the US delegation to a JTC 1 Plenary:

Delegates are expected to be familiar with US positions and to promote them at the meeting.

Attendance at all delegation caucuses is mandatory. The first caucus will be held Sunday evening, November 5 in Tromsø, Norway. US delegates will meet in the lobby of the meeting hotel at 5:00 PM.

US caucuses are open to all US persons at the plenary.

Lead delegates will be assigned to each plenary agenda item and are expected to serve as experts on their assigned topics.

3.2 For Action - Review of November 2000 JTC 1 Plenary Agenda for Formulation of US Delegates' Instructions and US Positions

Mr. Jameson explained that the plenary agenda would be reviewed in conjunction with the draft version of the US delegates' instructions. The delegates' instructions would be revised and updated as US positions were determined.

As is customary, the formulation of delegates' instructions is not captured in the minutes of JTC 1 TAG meetings. JTC 1 TAG members who would like to receive a copy of the final US delegates' instructions for the November 2000 JTC 1 Plenary were invited to contact the JTC 1 TAG Administrator.

Reference: JTC 1 N 6335 (final plenary agenda)

4. Future Meetings

In response to member sentiment supporting the coordination of JTC 1 TAG and NCITS meetings for 2001, the committees' officers reviewed the proposed 2001 schedules at the July 2000 JTC 1 TAG and NCITS meetings.

At the October 4, 2000 meeting, the 2001 JTC 1 TAG meeting dates and locations were revised as follows.

Date and Location Meeting Purpose

January 25-26, 2001 - tentative host and location: Sun Microsystems - Harrisburg, PA JTC 1 TAG meets at same week/location as NCITS

April 23-24, 2001 - tentative host and location: US DoD/DISA - west coast JTC 1 TAG meets at same week/location as NCITS

July 12-13, 2001 - Location TBD JTC 1 TAG meets at same week/location as NCITS

October 2-4, 2001 - Location TBD JTC 1 TAG will not meet at the same week/location as NCITS

October 15-19, 2001** - Location TBD (as it is likely that this will be National Standards Week, the exact dates for this meeting remain open at this time) US delegation meeting/caucus in preparation for November 2001 JTC 1 Plenary in Hawaii (mandatory only for the members of the US delegation)

October 29 - November 2, 2001 - Hawaii, USA JTC 1 Plenary

Date and Location	Meeting Purpose
January 25-26, 2001 - tentative host and location: Sun Microsystems - Harrisburg, PA	JTC 1 TAG meets at same week/location as NCITS
April 23-24, 2001 - tentative host and location: US DoD/DISA - west coast	JTC 1 TAG meets at same week/location as NCITS
July 12-13, 2001 - Location TBD	JTC 1 TAG meets at same week/location as NCITS
October 2-4, 2001 - Location TBD	JTC 1 TAG will not meet at the same week/location as NCITS
October 15-19, 2001** - Location TBD (as it is likely that this will be National Standards Week, the exact dates for this meeting remain open at this time)	US delegation meeting/caucus in preparation for November 2001 JTC 1 Plenary in Hawaii (mandatory only for the members of the US delegation)
October 29 - November 2, 2001 - Hawaii, USA	JTC 1 Plenary

Members interested in hosting meetings were invited to contact the JTC 1 TAG Administrator.

Reference: JT/00-0569

5. Adjournment

The meeting was adjourned by unanimous consent (Hill/Baronas) at 3:30 PM on Thursday, October 26, 2000.

Attachment 1 - Attendance List for the October 25-26, 2000 JTC 1 TAG Open Delegation Meeting

Organization	Representative	Committee Status
AIIM International	Betsy Fanning	P - 10/25 only
Apple Computer	Dave Michael	P
Compaq	Scott Jameson	P, JTC 1 TAG Chairman
Hewlett-Packard	Karen Higginbottom	P
IBM	Ron Silletti	P
InterDigital	Clyde Camp	P
Lucent	Herbert Bertine	P - 10/25 only
NCITS	Karen Higginbottom	P
NIST	Michael Hogan	P
Oracle	Donald Deutsch	P
SHARE	Dave Thewlis	P, JTC 1 TAG Vice Chairman
Sun Microsystems	John Hill	P
UCC	Maria Schneider	A
Unisys	Stephen Oksala	P
US Department of Defense/DISA	Jerry Smith	P
Xerox	Jean Baronas Lisa Sabol	P A

Key: P=Principal, A=Alternate, A#=Additional Alternate, O=Observer, L=Liaison, XO=Ex Officio
** Denotes organization which has not yet fulfilled membership requirements necessary to attain voting membership on the JTC 1 TAG.

Absent Voting Members: ASC T1, Bull HN, EIA, Farance Inc., Hitachi, ICCP, IEEE, Intel, Microsoft, Panasonic, Sony

Absent Observer Members: AIM Inc.**, AT&T, Boeing, Federal Aviation Administration (FAA), Imation, Sybase, Uniscape, US Department of Energy (US DoE)

Other Attendees:

Jennifer Garner JTC 1 TAG Secretary XO

Lisa Rajchel ANSI L

Laura Moore NIMA, Acting SC 24 Chairman Guest

Attachment 2 - Final Agenda for the October 25-26, 2000 JTC 1 TAG Open Delegation Meeting

JTC 1 TAG, U.S. Technical Advisory Group to ANSI,
National Body Member of ISO/IEC JTC 1, Information Technology

JTC 1 TAG Administrator, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922
Email: jtc1tag@itic.org

Date: October 26, 2000

Reply to: Jennifer T. Garner

Phone: 202-626-5737

Email: jgarner@itic.org

Final Agenda
JTC 1 Technical Advisory Group (JTC 1 TAG)
Meeting Number 45
Open Delegation Meeting in Preparation for the November 6-10, 2000 JTC 1 Plenary in Tromsø, Norway