Monday, November 18, 2002	10:00 AM - 5:00 PM
Tuesday, November 19, 2002	9:00 AM - 11:20 AM

Mr. Thewlis, the JTC 1 TAG Chairman, called the meeting to order at 10:00 AM on Monday, November 18, 2002.  

1.2.1 Introduction of Attendees and New Members

Mr. Hill, the meeting host, welcomed the JTC 1 TAG members to the Resort Suites of Scottsdale.

The meeting participants were introduced. The attendance list for the November 18-19, 2002 JTC 1 TAG meeting is available in Attachment 1.

1.2.2 Status of Members in Jeopardy for Failure to Attend Meetings

(J. Garner)

At the August 2002 JTC 1 TAG meeting it was determined that no members were in jeopardy for failure to attend meetings.

The following JTC 1 TAG members were not represented at the November 2002 JTC 1 TAG meeting:

Voting Members

• Farance Inc.
• Intel
• NIST
• Oracle
• Sony Electronics
• US DoD/DISA

Observer Members

• Boeing
• CRC Enterprises
• DDC-I
• DISA
• FMI
• Unisys
• US DoE

1.2.3 Status of Members in Jeopardy for Failure to Return Letter Ballots

(D. Thewlis)

Mr. Thewlis reported that the JTC 1 TAG and the INCITS Executive Board had both approved the establishment of a new organization resulting from the combination of the two committees. The inaugural meeting of the new organization would be held in February 2003. The draft procedures for the new organization were currently under review and it was proposed that voting membership on the Executive Board not be subject to the requirement of voting to maintain membership. In light of this, and as the November meeting is the last meeting of the JTC 1 TAG, Mr. Thewlis had instructed the JTC 1 TAG Administrator to discontinue tracking the voting trends of the JTC 1 TAG membership (JT/02-0551). No members would be placed in jeopardy for failure to respond to letter ballots.  Dr. Pritchard expressed concern with the decision as the new organization had not yet approved the procedures eliminating the voting requirement.

Reference: JT/02-0551 (discontinuance of vote tracking)

1.2.4 Membership Report

(J. Garner)

Ms. Garner reviewed the information concerning changes membership and representation since the August 2002 meeting of the JTC 1 TAG:

• As reported in JT/02-0478, SHARE Inc. will not renew its membership for 2003.
• Mr. Martin has been removed as a Sun Microsystems representative on the JTC 1 TAG (JT/02-0505).
• DCTA Inc. has requested voting membership on the JTC 1 TAG ( JT/02-0548) and Mr. Thewlis will serve as the DCTA Inc. principal representative.
• The US Department of Energy has notified the JTC 1 TAG Administrator of their intent to cancel observer membership on the JTC 1 TAG effective December 1, 2002 (JT/02-0554).

New member DCTA Inc. will attain voting rights with attendance at the inaugural meeting of INCITS in February 2003.

Total voting membership on the JTC 1 TAG is 18. Quorum is 10. Twelve organizations with voting membership were in attendance at this meeting. The attendance list for the November 18-19, 2002 JTC 1 TAG meeting is available in Attachment 1.

Reference: JT/02-0478 (SHARE Inc.), JT/02-0505 (Sun Microsystems), JT/02-0548 (DCTA Inc,), JT/02-0554 (US DoE)

The draft minutes of the August 5-6, 2002 JTC 1 TAG meeting (JT/02-0461) were approved as presented (Pritchard/Zajaczkowski) by unanimous consent.

Reference: JT/02-0461

1.3.1 Review of Action Items, August 5-6, 2002

(J. Garner)

Ms. Garner reviewed the status of the actions items from the August 2002 JTC 1 TAG meeting. With the exception of the following, the action items were completed or overcome by events:

3. JTPG was instructed to draft revised procedures for section 5.3.2 of the TD-1 to clarify that although membership is by organization, delegates are individuals. (Agenda Item 4.1.1, August 2002 minutes) - CARRYOVER

Reference: JT/02-0461 (Agenda Item 11)

The draft minutes of the October 1-2, 2002 JTC 1 TAG Open Delegation meeting (JT/02-0544) were approved as presented at this meeting by unanimous consent (Michael/Higginbottom).

Reference: JT/02-0544

The second revised draft agenda for the November 18-19, 2002 JTC 1 TAG meeting (JT/02-0570) was approved as revised at this meeting by unanimous consent (Pritchard/Mondello) and is available in Attachment 2.

Revisions the second revised draft agenda:

• Post JT/02-0571 and JT/02-0572 to agenda item 3.1
• Add new agenda item 5.3 - Status of New Organization Having JTC 1 TAG Assignment and post JT/02-0563
• Post JT/02-0573 to agenda item 6.3
• Add new agenda item 7.4 - For Action - US National Body Participation on SC 35 and post JT/02-0576
• Add new agenda item 8.2 - For Action - JTC 1 TAG Approval of the INCITS Executive Board Recommendation for the US National Body Automatic Abstention on Future SC 7 Ballots and post JT/02-0574
• Add new agenda item 8.3 - For Action - JTC 1 TAG Approval of the INCITS Executive Board Recommendation for the US National Body Automatic Abstention on All SC 6 Ballots, with the Exception of Those Regarding Directory and ASN.1 Projects and post JT/02-0575
• Post JTC 1 N 6954 to agenda item 9
  
• Revise title of agenda item 9.9.2 to Cooperation and Coordination of Cross Cultural and Linguistic Matters - Resolution 22
• Post JTC 1 N 6925 to agenda item 9.16

Reference: JT/02-0570

On behalf of the JTC 1 TAG, Mr. Thewlis thanked Mr. Hill and Sun Microsystems for hosting this JTC 1 TAG meeting in Scottsdale, Arizona. Mr. Thewlis reported that this was the last meeting of the JTC 1 TAG as presently constituted and invited all of the members to attend the inaugural meeting of INCITS scheduled for February 2003.

The list of 2003 JTC 1 TAG Administrator services is available in JT/02-0299.

Ms. Garner reported that the 3rd Quarter 2002 actuals for the JTC 1 TAG program (JT/02-0555) show that income was $58K under budget and expenses were $135K under budget for the period. As reported in the column for revised 2002 projections, the JTC 1 TAG program was projected to realize a $123K deficit for 2002 - this is $46K more than the budgeted $72K deficit and $5K more than projected for the August meeting. Income was projected to be $55K under budget and expenses were projected to be $3K under budget.  

Ms. Rajchel referred the JTC 1 TAG to the 3rd Quarter 2002 results (JT/02-0571) and the 2003 budget (JT/02-0572) for the JTC 1 International Program.  

Reference: JT/02-0299 (approved 2003 JTC 1 TAG Administrator services), JT/02-0555 (3rd Q 2002 results and revised 2002 projections), JT/02-0571 (3rd Q 2002 results - JTC 1 program), JT/02-0572 (2003 budget - JTC 1 program)

In the absence of Mr. Kisor, JTPG Chairman, Mr. Thewlis reported that JTPG had not met since December 1997. Most recently, the JTC 1 TAG Ad Hoc on Procedures had addressed procedural issues relevant to the JTC 1 TAG program and had drafted the approved revision of the JTC 1 TAG/TD-1, Organization and Procedures, under which the JTC 1 TAG was reaccredited in September 2001.  

Action Item:  With the exception of the first and last action items on the JTPG issues list (JT/02-0361), the items will be remanded for consideration by the new organization.

Reference: JT/02-0361 (JTPG issues list)

Mr. Thewlis reported that there had been no JTC 1 TAG Finance Committee activity since the August 2002 JTC 1 TAG meeting.

Mr. Hogan, the JTC 1 TAG Conformity Assessment and Interoperability Rapporteur, was not in attendance to give a brief report on activities since the August 2002 JTC 1 TAG meeting.  

Mr. Thewlis noted that in the event a JTC 1 Conformity Assessment and Interoperability Rapporteur was not identified and the activity disbanded, the corresponding US activity would be disbanded.

4.3.1 ANSI Conformity Assessment Strategy Group

There were no items addressed under this agenda item.

Mr. Farance, the JTC 1 TAG IT Implementation Rapporteur, was not in attendance to report on activities since the August 2002 JTC 1 TAG meeting.

Mr. Michael, Chairman of the JTC 1 TAG Ad Hoc on Strategic Planning, reported that there had been no ad hoc activity since the August 2002 JTC 1 TAG meeting.  

The JTC 1 TAG Ad Hoc on Strategic Planning was disbanded as it was agreed that the work of the ad hoc had been completed. On behalf of the JTC 1 TAG, Mr. Thewlis thanked Mr. Michael and the other ad hoc participants for outstanding work over the past few years.

5.2 Transition Team

(D. Thewlis)

As reported in the follow-up for INCITS letter ballot 4505 (JT/02-0474), the INCITS Executive Board had approved the proposal to create a new organization. Mr. Thewlis reported that the Transition Team established at the August meeting had held several meetings to work on the transition plan, and he gave a presentation (JT/02-0588) on the work of the Transition Team between the August and November 2002 INCITS Executive Board meetings.

Action Item:  The JTC 1 TAG Administrator was instructed to get clarification on which reserve accounts would be consolidated into one.

Reference: JT/02-0474 (notification of INCITS approval of plan to establish a new organization)

At the request of Dr. Pritchard, this agenda item was added to the final agenda of the November 2002 JTC 1 TAG meeting. Dr.Pritchard expressed his concern that (prior to this meeting) no information about the status of the transition had been provided to the JTC 1 TAG, e.g., results of the vote on the draft new procedures, resolution of comments on that vote, etc. Ms. Garner replied that information on the transition had been posted to the JTC 1 TAG web site, although a disposition of comments report was not yet available. The comments submitted on the first review of the merged procedures for the new organization are contained in JT/02-0563. After some discussion, it was agreed that the JTC 1 TAG Administrator would send an email message to the TAG when new information on the transition was posted to the web site. Dr. Pritchard then made additional comments about the transition, which, at his request, were off the record.

Reference:  JT/02-0563

JT/02-0027 documents the JTC 1 TAG procedures for hosting international meetings. Ms. Garner reported that the Seven-Year JTC 1 and JTC 1/SC Plenary Hosting Calendar had not been updated since the August 2002 JTC 1 TAG meeting but would be revised for consideration at the February 2003 inaugural INCITS meeting.

Reference: JT/02-0027 (JTC 1 TAG hosting procedures)

In preparation for the October 3-4, 2001 JTC 1 TAG meeting, the JTC 1 TAG Administrator reviewed JTC 1 Subcommittee web sites to update the 7-year calendar. The SC 24 resolutions of the June 2001 SC 24 Plenary showed the US National Body as the tentative host of the 2004 SC 24 Plenary.

The JTC 1 TAG Administrator contacted the INCITS/H3 Chairman concerning US hosting requirements, the approval process associated with hosting an SC Plenary meeting and to request that INCITS/H3 submit the required documentation for subsequent consideration by INCITS and the JTC 1 TAG. JT/01-0457 is the transmittal of hosting requirements to the INCITS/H3 Chairman.

Upon receipt of the required documentation and notification of INCITS approval of the request to host the 2004 SC 24 Plenary, the JTC 1 TAG Administrator will forward the documentation to the JTC 1 TAG for approval.

Reference: JT/01-0457 (transmittal of US hosting requirements to INCITS/H3 Chairman)

The JTC 1 TAG reviewed the M1 request for approval to host the December 11-13, 2002 inaugural SC 37 Plenary in Orlando, Florida (JT/02-0553). As reported in JT/02-0573, the M1 request was approved at the November 13-15, 2002 meeting of the INCITS Executive Board. The JTC 1 TAG addressed the following motion:

(Michael/Higginbottom)

The JTC 1 TAG approves the M1 request to host the December 11-13, 2002 inaugural SC 37 Plenary in Orlando, Florida.

Vote on this motion: unanimous approval [12 - 0 - 0 - 6 -18]

The motion passes.

Action Item: The JTC 1 TAG Administrator will notify ANSI of the JTC 1 TAG's approval of the M1 request to host the December 11-13, 2002 inaugural SC 37 Plenary in Orlando, Florida.

Reference: JT/02-0553 (INCITS/M1 request to host), JT/02-0573 (INCITS approval)

At the May 2002 meeting, the JTC 1 TAG had reviewed the notification of the INCITS Executive Board's intent to relinquish financial support of the SC 34 Secretariat (JT/02-0291). The call for candidates to serve as the SC 34 Secretariat was posted in the June 7, 2002 issue of ANSI Standards Action and closed on August 7, 2002 (JT/02-0324). The JTC 1 TAG Administrator contacted ANSI after August 7, 2002 and confirmed that the call had closed without response, and the JTC 1 TAG's recommendation to the ANSI International Committee for the US National Body relinquishment of the SC 34 Secretariat was submitted (JT/02-0490).  The request was considered by the ANSI International Committee (JT/02-0509) and the recommendation to relinquish the SC 34 Secretariat was approved (JT/02-0562). As detailed in JTC 1 N 6948, ANSI has submitted the required one year notification of the US National Body's intent to relinquish the SC 34 Secretariat effective December 1, 2003.

Reference: JT/02-0291 (INCITS' intent to relinquish financial support), JT/02-0324 (Standards Action publication date), JT/02-0490 (recommendation for relinquishment of SC 34 Secretariat), JT/02-0509 (ANSI/IC activity), JT/02-0562 (notification of ANSI IC approval of relinquishment), JTC 1 N 6948 (call to JTC 1 NBs)

As reported in JT/02-0438, the INCITS Executive Board has notified the JTC 1 TAG of its intent to relinquish financial support for the SC 11 Secretariat. A 60-day call for candidates to serve as SC 11 Secretariat was posted in the August 23, 2002 issue of ANSI Standards Action (JT/02-0477) and closed without response on October 23, 2002. The JTC 1 TAG addressed the status of the SC 11 Secretariat and addressed the following motion:

(Zajaczkowski/Mondello)

The JTC 1 TAG recommends to the ANSI International Committee the US National Body relinquishment of the SC 11 Secretariat as adequate funding for the activity has not been identified within the US community.

Vote on the motion: unanimous approval  [12 - 0 - 0 - 6 - 18] 

The motion passes.

Action Item: The JTC 1 TAG Administrator will submit to the ANSI International Committee the JTC 1 TAG's recommendation for the US National Body relinquishment of the SC 11 Secretariat.

Reference: JT/02-0438 (INCITS' intent to relinquish financial support), JT/02-0477 (Standards Action publication date)

As reported in JT/02-0543, the IEEE Standards Association has proposed the formation of an SC 25/WG 4 project TAG for microprocessor projects emanating from the IEEE-SA.   Dr. Pritchard reviewed the background document and reported that the proposal had been approved in concept by INCITS in November 2000 and the involved parties were instructed to draft a MoU. IEEE did not pursue the matter at that time, however, recent microprocessor activity in SC 25/WG 4 had renewed IEEE's interest in establishing the project TAG. Accordingly, he had drafted a MoU which he sent to ITI on 30 July 2002, with a follow-up copy on 19 August, and had expected a response from ITI before this meeting. Ms. Garner stated that the appropriate ITI Staff had been heavily engaged in the Transition activity. Dr. Pritchard expressed his concern over the long delay, and insisted on knowing when action would be taken on the Project TAG request.

Ms. Higginbottom, Chairman of the INCITS Executive Board, reported that the Transition Team was attempting to draft procedures that would accommodate the MoU text so that individual MoUs would no longer be necessary.

Reference: JT/02-0543

The JTC 1 TAG reviewed the INCITS Executive Board recommendation for the establishment of P membership on SC 35 and SC 35/WG 6 (JT/02-0576).  The JTC 1 TAG addressed the following motion:

(Mondello/Kurihara)

The JTC 1 TAG approves the US National Body establishment of P membership on SC 35 - User Interfaces and on SC 35/WG 6.

Vote on motion:  unanimous approval  [12 - 0 - 0 - 6 - 18]

The motion passes.

Reference:  JT/02-0576

Mr. Thewlis referred the JTC 1 TAG to JTC 1 N 6909, the J Consortium PAS Renewal Letter. JTC 1 TAG members had been invited to submit comments by October 31, 2002 for consideration in the development of the US National Body vote at this meeting. No comments had been received. The JTC 1 ballot closes on January 7, 2003. Following discussion, the JTC 1 TAG addressed this motion:

(Mondello/Michael)

The US National Body votes to APPROVE JTC 1 N 6909, J Consortium PAS Renewal Letter, as presented.

Vote on the motion:  unanimous approval [12 - 0 - 0 - 6 - 18] 

The motion passes.

Action Item: The JTC 1 TAG Administrator will submit the US National Body vote on JTC 1 N 6909.

Reference: JTC 1 N 6909

As detailed in JT/02-0574, the INCITS Executive Board approved the T3 recommendation that the US National Body automatically abstain, for lack of expertise, on all SC 7 CDIF ballots until further notice. Following discussion, the JTC 1 TAG addressed this motion:

(Higginbottom/Mondello)

The JTC 1 TAG approves the INCITS Executive Board recommendation (JT/02-0574) that the US National Body automatically abstain, for lack of expertise, on all SC 7 CDIF ballots until further notice.

Vote on this motion:  unanimous approval [12 - 0 - 0 - 6 - 18] 

The motion passes.

Action Item: The JTC 1 TAG Administrator will notify ANSI of decision of the US National Body automatically abstain, for lack of expertise, on all SC 7 CDIF ballots until further notice.

Reference: JT/02-0574

As detailed in JT/02-0575, the INCITS Executive Board approved the T3 recommendation that the US National Body automatically abstain on all SC 6 ballots, with the exception of those regarding Directory and ASN.1 projects. Following discussion, the JTC 1 TAG addressed this motion:

(Zajaczkowski/Kurihara)

The JTC 1 TAG approves the INCITS Executive Board recommendation (JT/02-0575) that the US National Body automatically abstain on all SC 6 ballots, with the exception of those regarding Directory and ASN.1 projects.

Vote on this motion:  unanimous approval [12 - 0 - 0 - 6 - 18] 

The motion passes.

Action Item: The JTC 1 TAG Administrator will notify ANSI of decision of the US National Body automatically abstain on all SC 6 ballots, with the exception of those regarding Directory and ASN.1 projects.

Reference: JT/02-0575

The resolutions from the Sophia Antipolis Plenary Meeting are in JTC 1 N 6927. The US Head of Delegation Report is in JT/02-0566. In general the United States was very successful in furthering its interests at this meeting.

The only significant issue on which the US position was not successful either directly or by compromise was the US contribution (JTC 1 N 6899) on IPR Policy from the JTC 1 TAG Delegates' Meeting as there was no support from other nations. It appears that the issue will be addressed by ISO and IEC Councils so the ultimate goal of the US may well be reached.

The JTC 1 TAG briefly reviewed JTC 1 N 6954 and noted that comments were due on February 11, 2003.   It was agreed that the JTC 1 TAG Administrator would request an extension until February 20, 2003 to permit the US comments to be reviewed and approved at the inaugural February 2003 INCITS meeting.

Action Item:  The JTC 1 TAG Administrator will request an extension, until February 20, 2003, on the comment period for JTC 1 N 6954.

Action Item:  The JTC 1 TAG Chairman will prepare the draft US comments in response to JTC 1 N 6954. The comments will be circulated for review and will be posted to the inaugural Executive Board agenda for consideration in February 2003.

Reference: JT/02-0566 (US HoD report), JTC 1 N 6927 (resolutions), JTC 1 N 6954

Sophia Antipolis Resolution 1 notes the approval of JTC 1 N 6951 as the JTC 1 Business Plan for 2003. JTC 1 now has a Long Term Business Plan which feeds into each year's Business Plan.

The US National Body supported this resolution.

Reference: JTC 1 N 6951

Sophia Antipolis Resolution 3 approves document JTC 1 N 6923 as the JTC 1 Long Term Business Plan, and encourages JTC 1 Subcommittees to actively participate in the implementation of the LTBP.

Sophia Antipolis Resolution 4 approves document JTC 1 N 6924 as the Long Term Business Plan (LTBP) Implementation Plan, and notes that Sophia Antipolis Resolutions 6-14 are resulting actions from the LTBP Implementation Plan to be implemented by JTC 1.

Sophia Antipolis Resolution 5 resolves that the LTBP and the LTBP Implementation Plan be updated at each JTC 1 Meeting. Specifically at each Plenary Meeting the actions approved in the LTBP Implementation Plan at the previous meeting are to be assessed regarding their realization and new actions are to be defined based on the updated LTBP and LTBP Implementation Plan. Resolution 5 also notes that Sophia Antipolis Resolutions 23-35 are proposed actions from the LTBP Implementation Plan approved at the Sophia Antipolis Plenary.

Sophia Antipolis Resolution 7 authorizes the JTC 1 Chairman to take the leading role for maintenance and update of the LTBP, and authorizes the Chairman to request whatever resources he judges necessary among JTC 1 members, SCs and Liaison Organizations to assist him in the task.

Sophia Antipolis Resolution 16 accepts an offer from the UK to investigate and propose to JTC 1 suitable metrics to gauge the success of the LTBP.

The US National Body supported Resolutions 3, 4, 5, 7 and 16.

As noted in the Head of Delegation Report, the United States is pleased at and views the adoption of the JTC 1 Long Range Business Plan and Implementation Plan very positively both in terms of ensuring the continued success of JTC 1, and in supporting directions towards which the United States has worked for some time in its Strategic Planning Ad Hoc Committee.

With respect to the actions resulting from the LRBP and the Implementation Plan, the US has some reservations about the ability of JTC 1 to successfully operate as many different simultaneous activities, and will have to carefully consider where we wish to put our resources.

Reference: JTC 1 N 6923, JTC 1 N 6924

Sophia Antipolis Resolution 2 approves document JTC 1 N 6921 as the JTC 1 Value Proposition and encourages JTC 1 National Bodies, Subcommittees and Liaisons to apply this document broadly in their publicity and marketing activities.

The JTC 1 Value Proposition grew out of work done by the JTC 1 TAG Strategic Planning Ad Hoc Group and remained largely a US contribution to JTC 1.

The US National Body supported this resolution.

Reference: JTC 1 N 6921

Sophia Antipolis Resolution 6 establishes a Special Working Group for Technology Watch to assist in the JTC 1 Business Planning process, modeled on the work done by François Coallier. Document JTC 1 N 6827 is the Technology Watch material as presented by Mr. Coallier to the JTC 1 Sophia Antipolis Plenary. Document JTC 1 N 6935 is the text of Resolution 6 establishing the Special Working Group.

The terms of reference of this SWG as set forth in JTC 1 N 6935 established an SWG chaired by François Coallier, which will provide an internal JTC 1 technical report modeled on JTC 1 N 6827 each year no later than three months before the JTC 1 Plenary. Membership is all SC Chairs; JTC 1 NBs, SCs, Liaison Organizations and PAS Submitters are invited to submit nominations for participation in the SWG. Work is intended to be electronic although a face to face meeting may be organized before a JTC 1 Plenary. NBs and SCs are requested to provide formal contributions to the SWG by April 1, 2003.

The US National Body supported this resolution, and the United States, France, Australia, Japan and ECMA have volunteered to participate in the SWG.

The JTC 1 TAG discussed US participation on the JTC 1 Special Working Group for Technology Watch.  It was agreed that it would be beneficial to name a representative to serve as the repository/collection point for information distributed by the SWG until such time as a permanent representative could be named.  Dr. Nelson agreed to serve, in an interim capacity, as the US representative on the JTC 1 Special Working Group for Technology Watch and to prepare a written status report for consideration at the February 2003 inaugural meeting of INCITS.

Action Item:  The JTC 1 TAG Administrator will notify the JTC 1 Secretariat that Dr. Nelson will serve as the US representative on the JTC 1 SWG on Technology Watch. Dr. Nelson agreed to prepare a written status report for consideration at the February 2003 inaugural INCITS meeting.