Draft Minutes for the August 26-27, 1997 JTC 1 TAG Meeting

JT/97-0306 J P C S
IT/97-0422 X O T

JTC 1 TAG, U.S. Technical Advisory Group to ANSI,
National Body Member of ISO/IEC JTC 1, Information Technology

JTC 1 TAG Administrator, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922;
Email: jtc1tag@itic.nw.dc.us

Date: September 5, 1997
Reply to: Jennifer T. Garner
Phone: 202-626-5737 email: jgarner@itic.nw.dc.us

Draft Minutes
JTC 1 Technical Advisory Group (JTC 1 TAG)
Open Delegation Meeting
Meeting Number 31

Hyatt Regency Reston
Reston Town Center
1800 Presidents Street
Reston, Virginia 20190
Messages: (703) 709-1234
Fax: (703) 709-2291

Tuesday, August 26	10:00 AM - 5:00 PM
Wednesday, August 27	9:00 AM - 12:00 Noon

1. Administrative

1.1 Call to Order

Mr. Frost called the 31st meeting of the JTC 1 TAG to order at 10:00 AM on Tuesday, August 26, 1997. He noted that the focus of this meeting would be the preparation of the US delegation and the development of US positions to the September 1997 JTC 1 Plenary.

Mr. Frost thanked Mr. Smith and the US Department of Defense for hosting the meeting.

1.2 Membership and Attendance

Since the June 1997 meeting of the JTC 1 TAG, several changes in organizational representation have occurred:

Mr. Guy Mayer has been named the DISA alternate on the JTC 1 TAG (JT/97-0231).

Mr. Jim Mitchell will serve as the Sun Microsystems alternate on the JTC 1 TAG (JT/97-0244).

Mr. Daniel Mullen has been named the AIM USA principal on the JTC 1 TAG with Mr. Stephen Halliday as the alternate (JT/97-0253).

Effective September 1, Mr. Michael Nier will become the Eastman Kodak principal on the JTC 1 TAG (JT/97-0284).

Three organizations have requested membership on the JTC 1 TAG:

Motorola has named Mr. Bob Janc as the principal representative (JT/97-0283) and Mr. Leigh Chinitz (JT/97-0295) as the alternate on the JTC 1 TAG.

Ms. Linda Troy will serve as the Ericsson principal on the JTC 1 TAG (JT/97-0296).

Mr. Bob Mathis of Pithecanthropus attended this meeting and indicated his intent to join the JTC 1 TAG. The formal request for Pithecanthropus' membership on JTC 1 TAG will be assigned a document number and posted to the October agenda.

As representatives from Intel and Microsoft were in attendance, their organizations attained voting rights at this meeting.

Motorola and Pithecanthropus had representatives in attendance at this meeting and will attain voting rights upon completion of the membership requirements.

American Trucking Associations and Ericsson have requested membership on the JTC 1 TAG but have not yet been in attendance. ATA and Ericsson will attain voting rights upon completion of the membership requirements.

Following the June 1997 JTC 1 TAG meeting, DISA (JT/97-0220) and Share (JT/97-0221) were notified that their memberships on the JTC 1 TAG were in jeopardy for failure to attend meetings. Representatives from both organizations were in attendance at this meeting. DISA and Share memberships are returned to normal status.

Organizations without representation at this meeting of the JTC 1 TAG were: AIIM, AIM USA, ASC T1, Bull-HN, Compaq, EIA, Imation, NCS, Panasonic, Sony, Storage Technology, Sybase, UCC, and US Department of Energy.

Since attendance was not mandatory at this meeting, Mr. Frost noted that no organizations would be placed in jeopardy for failure to attend.

Total voting membership on the JTC 1 TAG is 37 (excluding observers at this meeting). Quorum is 19.

Representatives from 23 voting organizations were in attendance at the August 1997 JTC 1 TAG meeting, as shown in Attachment 1.

Reference: JT/97-0220, 0221, 0231, 0244, 0253, 0283, 0284, 0295, 0296

1.3 Approval of Draft Agenda, August 26-27, 1997

The revised draft agenda (JT/97-0299) was approved as presented by unanimous consent (Urman/Camp ) and is available in Attachment 2.

Reference: JT/97-0299

2. Chairman's Remarks

Mr. Frost welcomed the newest JTC 1 TAG members, Intel and Microsoft, and prospective members Motorola and Pithecanthropus. He thanked them for their interest in the work of the JTC 1 TAG.

Mr. Frost announced that a reception would be held in honor of Mr. James Converse's retirement from Eastman-Kodak on Wednesday, August 27 and invited JTC 1 TAG members to attend. He thanked Mr. Converse for his invaluable contributions to both NCITS and the JTC 1 TAG.

Mr. Frost noted that the two major topics on the JTC 1 Plenary agenda would be finalization of the JTC 1 Reengineering effort and IT implementation strategy.

3. Preparation for the September 1997 JTC 1 Plenary - Ottawa

3.1 Approval of the US Delegation

At the June 1997 JTC 1 TAG meeting, the US delegation to the September 1997 JTC 1 Plenary in Ottawa, Canada was approved. Following the June meeting:

Mr. Ben Bennett has asked to be added to the delegation.

Messrs. Deese and Oksala have asked to be removed from the delegation.

Sun Microsystems has asked that Mr. Jim Mitchell be added to the delegation.

Following discussion, Ms. Garner reviewed the revised US delegation:

Mr. Thomas Frost (US Head of Delegation)
Mr. Ben Bennett
Mr. Clyde Camp
Mr. Roger Golliver
Ms. Karen Higginbottom
Mr. Michael Hogan
Mr. Richard Hovey
Mr. Scott Jameson
Mr. Gregory Kisor
Mr. Jim Mitchell
Mr. Jerry Smith
Mr. George Spix
Mr. Joel Urman
Mr. George Willingmyre

The JTC 1 TAG addressed the following motion:

(Robinson/Camp)

"The JTC 1 TAG approves the revised US delegation to the September 1997 JTC 1 Plenary in Ottawa, Canada."

Vote on motion: Unanimous

Motion passes.

The JTC 1 TAG Administrator will forward the revised list of US delegates to the September 1997 JTC 1 Plenary in Ottawa, Canada to the JTC 1 Secretariat.

Mr. Frost reviewed the responsibilities associated with serving on the US delegation to a JTC 1 Plenary:

Delegates are expected to be familiar with US positions and to promote them at the meeting.

Attendance at all delegation caucuses is mandatory. The first caucus will be held Monday, September 8 from 5:00 to 8:00 PM at the Westin Hotel in Ottawa.

Lead delegates will be assigned to each plenary agenda item and are expected to serve as experts on their assigned topics.

3.2 Review of September 1997 JTC 1 Plenary Agenda for the Formulation of Delegates' Instructions and US Positions

Mr. Frost explained that the plenary agenda would be reviewed in conjunction with the draft delegates' instructions. The delegates' instructions would be revised and updated as US positions were determined.

As is customary, the formulation of delegates' instructions is not captured in the minutes of JTC 1 TAG meetings. JTC 1 TAG members who would like to receive a copy of the final delegates' instructions for the September 1997 JTC 1 Plenary in Ottawa are asked to contact the JTC 1 TAG Administrator.

Reference: JTC 1 N 4901

3.2.1 W1 Concerns Regarding Fast-Track of DIS 15775 (Related to JTC 1 Plenary agenda item 11.2.4)

Mr. Frost explained that the W1 concerns regarding the fast-track processing of DIS 15775, detailed in JT/97-0297, would be addressed in conjunction with JTC 1 Plenary agenda item 11.2.4 as posted to the most current plenary agenda (JTC 1 N 4901).

Mr. Jameson reported that JTC 1 N 4835 is an SC 28 contribution asking for SC review of potential fast-track submittals. Mr. Jameson explained that the US does not support changes to the current fast-track process due to the potential for undesired processing delays.

Mr. Flannery, a representative of W1, explained that the W1 concerns detailed in JT/97-0297 were in response to incomplete documentation and perceived copyright irregularities related to the fast-track submission of DIS 15775, as initiated by Germany.

Following discussion, it was agreed that an attempt to revise the fast-track procedures to resolve this particular situation would cause severe problems in other SCs and further more, would not be an appropriate means to address this situation. Mr. Jameson explained that the fact that ITTF had issued and distributed this DIS indicated that copyright issues have been resolved. Mr. Hogan agreed to contact the JTC 1 Secretariat about the missing parts of the DIS and seek administrative intervention.

In summary, Mr. Jameson explained that the problematic issue highlighted by this incident is that it is very difficult for a ballot to fail in JTC 1 today. Following additional discussion, the JTC 1 TAG Administrator was asked to post an agenda item entitled "Additional Criteria for the Approval of JTC 1 Ballots" to the October JTC 1 TAG agenda. JTC 1 TAG members were asked to provide contributions on this topic for discussion in October. If required, this agenda item could be carried over to the following meeting.

Reference: JT/97-0297

4. Future Meetings

Mr. Frost reported that the October 28-29, 1997 meeting of the JTC 1 TAG was tentatively scheduled to be held in Redmond, Washington. Microsoft again extended its offer to host the October meeting and agreed to coordinate the details with the JTC 1 TAG Administrator.

Mr. Frost reported that due to scheduling conflicts, the March 1998 JTC 1 TAG would be rescheduled for March 26-27. The JTC 1 TAG Administrator will issue a revised 1998 meeting schedule to reflect this change.

Reference: JT/97-0219

5. Adjournment

The August 1997 JTC 1 TAG meeting was adjourned at 12:00 noon on Wednesday, August 27 by unanimous consent (Kisor/Higginbottom).

Attachment 1: Attendance List for the August 26-27, 1997 JTC 1 TAG Meeting

Organization	Representative	Committee Status
AMP	Ben Bennett	P
Apple Computer	Dave Michael	P
AT&T	Thomas Frost	P, JTC 1 TAG Chair
Digital Equipment Corp.	Richard Hovey Scott Jameson	P A, JTC 1 TAG Vice Chair
DISA	Regina Girouard	P
Eastman Kodak	James Converse	P - August 27 only
Hewlett-Packard	Karen Higginbottom	P
Hitachi	John Neumann	P - August 26 only
Hughes Aircraft	Harold Zebrack	P
IBM	Joel Urman	P
ICCP	Ken Zemrowski	P
IEEE	Robert Pritchard	P - August 26 only
Intel	Roger Golliver Gregory Kisor	P A
Lucent	Tom Rutt	A
Microsoft	George Spix George Willingmyre	P - August 26 only A
Motorola**	Leigh Chinitz	A
NCITS	James Converse Karen Higginbottom	P - August 27 only A
NIST	Michael Hogan	P
Pithecanthropus**	Bob Mathis	P
SHARE	Dave Thewlis	A
Sun Microsystems	Gary Robinson Jim Mitchell	P A - August 26 only
Texas Instruments	Clyde Camp	P
Unisys	Stephen Oksala	P
US DoD	Jerry Smith	P
Xerox	Jack Flannery	P

** Denotes organization which has not yet fulfilled membership requirements necessary to attain voting membership on the JTC 1 TAG.

Key: P=Principal, A=Alternate, A#=Additional Alternate, O=Observer, L=Liaison, XO=Ex Officio

Absent:AIIM, AIM USA, ASC T1, Bull HN, Compaq, EIA, Imation, NCS, Panasonic, Sony, Storage Technology, Sybase, UCC, US DoE

Other Attendees:

Jennifer Garner	JTC 1 TAG Secretary	XO
Tim Hunnicutt	US DoD	Guest
Katherine Friess	Sun Microsystems	Guest

Attachment 2: Final Agenda for the August 26-27, 1997 JTC 1 TAG Meeting

JT/97-0299 J P C S
IT/97-0400 X O T