Note: Links work with the October 1998 JTC 1 TAG meeting documents folder.

JTC 1 TAG Administrator, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922
Email: jtc1tag@itic.nw.dc.us

Draft Minutes
JTC 1 Technical Advisory Group (JTC 1 TAG)
Meeting Number 36

Plum Hall, Incorporated
King Kamehameha's Kona Beach Hotel
75-5660 Palana Road
Kailua-Kona, Hawaii 96740
Telephone: (808) 329-2911
Fax: (808) 329-4602

1. Administrative

1.1 Call to Order

Mr. Jameson called the meeting to order at 9:00 AM on Tuesday, October 20, 1998. On behalf of the JTC 1 TAG, Mr. Jameson thanked Mr. Plum and Plum Hall, Incorporated for hosting this meeting.

Mr. Plum provided an overview of the hotel services and announced a local internet access number for use by the JTC 1 TAG.

1.2 Membership and Attendance

1.2.1 Introduction of Attendees and New Members

1.2.2 Status of Members in Jeopardy for Failure to Attend Meetings

Following the July 1998 JTC 1 TAG meeting, AIM USA (JT/98-0278), ICCP (JT/98-0286) and Sony Corporation (JT/98-0287) were notified that their memberships on the JTC 1 TAG were in jeopardy for failure to attend meetings. As representatives from ICCP and Sony Corporation were in attendance at this meeting, ICCP and Sony memberships are returned to normal status.

JT/98-0358 details AIM USA's request for continued waiver of the meeting attendance requirement to excuse their organization's absence at this meeting of the JTC 1 TAG. Mr. Jameson noted the importance of maintaining SDO and TAG Administrator participation on the JTC 1 TAG. Following discussion of the AIM USA request, the JTC 1 TAG addressed the following motion:

(Oksala/ Brown)

"The JTC 1 TAG approves AIM USA's request for waiver of the meeting attendance requirement to excuse their organization's absence at the October 1998 JTC 1 TAG meeting."

Mr. Jameson entertained formal discussion on motion. Messrs. Neumann, Rutt, and Kisor spoke against the motion noting that it is hard to get quorum if not enough members attend meetings. Mr. Brown spoke in favor of the motion noting that AIM USA was undergoing internal reorganization which made attendance at the most recent JTC 1 TAG meetings difficult.

Having entertained formal discussion, the JTC 1 TAG voted on the motion.

Vote on this motion: 3-4-10

The motion fails.

The JTC 1 TAG Administrator will notify AIM USA of the JTC 1 TAG's denial of the continuation of their waiver request. Since the request for continuation was denied and AIM USA lost voting rights on the JTC 1 TAG, AIM USA's membership has been adjusted to Observer status effective immediately. AIM USA can reattain voting rights by attending two of three consecutive JTC 1 TAG meetings.

Voting members of the JTC 1 TAG without representation at this meeting were:

AIIM

AMP

ASC T1

AT&T

Boeing

Bull HN

Data Interchange Standards Association (DISA)

IEEE

Motorola

National Communications System (NCS)

NIST

Sun Microsystems

Sybase

US Department of Energy

Xerox

Observer members Imation and Texas Instruments were not represented at this JTC 1 TAG meeting.

The JTC 1 TAG Administrator was directed to issue jeopardy letters to the following organizations for their failure to attend two out of three successive meetings:

ASC T1

Boeing

Motorola

National Communications System (NCS)

NIST

Sybase

US Department of Energy

Xerox

Reference: JT/98-0278, 0286, 0287, 0358

1.2.3 Status of Members in Jeopardy for Failure to Return Letter Ballots

At the March 1998 JTC 1 TAG meeting, it was agreed that the JTC 1 TAG Administrator would begin tracking voting patterns on JTC 1 TAG letter ballots and report at the July 1998 JTC 1 TAG meeting on the members in jeopardy for failure to respond to letter ballots. The members in jeopardy were notified.

At the July 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator was directed to review the status of members in jeopardy for failure to return letter ballots on August 14, 1998 and to issue reminders to the members detailing their voting statistics to date for the 3rd Calendar Quarter 1998 (July 1 - October 1, 1998). This action was completed.

1.2.3.1 Waiver of Requirement to Return Letter Ballots as a Means of Membership Retention

Mr. Jameson referred the JTC 1 TAG to the JTC 1 TAG Administrator's recommendation as detailed in JT/98-0373. The JTC 1 TAG Administrator notes that the on-line balloting system was down for five weeks (July 24 - September 4, 1998). Due to the disruption caused by the inaccessibility of the on-line balloting system for this period, the JTC 1 TAG Administrator recommends that the JTC 1 TAG approve the suspension of the voting requirement to prevent members from being unfairly terminated or placed in jeopardy for failure to respond to letter ballots. The JTC 1 TAG Administrator further proposes that the tracking of voting patterns recommence in the 1st Calendar Quarter 1999 (January 1 - April 1, 1999). Following additional discussion, the JTC 1 TAG addressed the following motion:

(Neumann/ Kisor)

"The JTC 1 TAG approves the suspension of the voting requirement to prevent members from being unfairly terminated or placed in jeopardy for failure to respond to letter ballots. The JTC 1 TAG further approves the recommendation that tracking of voting patterns recommence in the 1st Calendar Quarter 1999 (January 1 - April 1, 1999)."

Vote on this motion: unanimous

The motion passes.
 

The JTC 1 TAG Administrator will recommence the tracking of JTC 1 TAG member voting patterns in the 1st Calendar Quarter 1999 (January 1 - April 1, 1999).

The JTC 1 TAG discussed the large number of accelerated letter ballots. The JTC 1 TAG Administrator was instructed to look back at the past three months to determine the source of each accelerated ballot (i.e., identify the responsible SC TAG or management issue). The results of the JTC 1 TAG Administrator's survey will be reported to the JTC 1 TAG. It was agreed that the JTC 1 TAG would work on resolving the issuance of large volumes of accelerated letter ballots if specific problem SC TAGs are identified.

Reference: JT/98-0373

1.2.4 Membership Report

Since the July 1998 JTC 1 TAG meeting, the following changes in organizational representation have occurred:

• Mr. Dave Thewlis has been named the SHARE principal, (JT/98-0305) with Ms. Pamela Taylor as the alternate (JT/98-0357), on the JTC 1 TAG.
• Motorola has named Ms. Jennifer Honkisz as their alternate representative on the JTC 1 TAG (JT/98-0327).
• Mr. John Montgomery has been named a Microsoft additional alternate on the JTC 1 TAG (JT/98-0333).
• Mr. Gary Robinson has resigned as the Sun Microsystems principal on the JTC 1 TAG (JT/98-0395).
• Mr. John Hill has been named the AMP principal on the JTC 1 TAG (JT/98-0400).

JT/98-0304 details the resignation of Mr. Camp and Mr. Whittington as the Texas Instruments principal and alternate representatives on the JTC 1 TAG. JT/98-0318 details Texas Instruments' request to discontinue voting membership on the JTC 1 TAG and establish observer membership. Representatives will be named at a later date.

JT/98-0396 is notification of the cancellation of Storage Technology's membership on the JTC 1 TAG.

Clyde Camp has requested voting membership on the JTC 1 TAG (JT/98-0317). Although not in attendance at this meeting, Mr. Camp will attain voting rights upon completion of the membership requirements.

Although not in attendance at this meeting, the American Trucking Associations has attended one JTC 1 TAG meeting and will attain voting rights upon completion of the membership requirements.

Total voting membership on the JTC 1 TAG is 33. Quorum is 17.

Representatives from 18 voting organizations were in attendance at the October 1998 JTC 1 TAG meeting, as shown in attachment 1.

Reference: JT/98-0304, 0305, 0317, 0318, 0327, 0333, 0357, 0395, 0396, 0400

1.3 Approval of Draft Agenda, October 20-22, 1998

The second revised draft agenda was approved as revised (JT/98-0440) by unanimous consent (Kisor/ Michael) and is available in Attachment 2.

Mr. Jameson noted that the agenda items would be covered in order, with the exception of the JTC 1 TAG Finance Committee report, which would be reviewed following the Thursday morning teleconference

Reference: JT/98-0440

1.4 Approval of Draft Minutes, July 21-22, 1998

The draft minutes of the July 21-22, 1998 JTC 1 TAG meeting (JT/98-0326) were approved as revised below by unanimous consent (Urman/ Heil):

JT/98-0326, Draft Minutes of the July 21-22, 1998 JTC 1 TAG meeting - agenda item 9.5, revise the motion approved as follows:

"The size of the US delegation to the November 1998 JTC 1 PAS Ad Hoc meeting is limited to not more than three delegates."

Reference: JT/98-0326

1.4.1 Review of Action Items, July 21-22, 1998

Ms. Garner reviewed the action items from the July 21-22, 1998 JTC 1 TAG meeting:

1. JTPG will present proposed TD-1 text for Section 5.3.2, Guidance for Participation, for consideration at a future JTC 1 TAG meeting. (Agenda Item 4.1, March 1998 minutes) - CARRYOVER
2. The JTC 1 TAG Administrator will notify AIM USA representatives of the JTC 1 TAG's approval of the AIM USA request for waiver of the meeting attendance requirement to excuse their absence at the July 1998 JTC 1 TAG meeting. The JTC 1 TAG Administrator will notify the AIM USA representatives that unless an AIM USA representative attends the October 1998 JTC 1 TAG meeting, AIM USA's membership on the JTC 1 TAG will be terminated for failure to attend meetings. (Agenda Item 1.2.2, July 1998 minutes) - DONE
3. The JTC 1 TAG Administrator was directed to issue jeopardy letters to the following organizations for their failure to attend two out of three successive meetings: ICCP, Sony and Storage Technology. (Agenda Item 1.2.2, July 1998 minutes) - DONE
4. The JTC 1 TAG Administrator was directed to review the status of members in jeopardy for failure to return letter ballots on August 14, 1998 and to issue reminders to the members detailing their voting statistics to date for the 3rd Calendar Quarter 1998 (July 1 - October 1, 1998). (Agenda Item 1.2.3, July 1998 minutes) - DONE
5. The JTC 1 TAG Administrator will issue 1999 membership invoices for JTC 1 TAG Administrator service fees in the same amounts as charged for 1998 ($9,500 for IT Industry Sector and Federal Government Agencies, $5,000 for Organizations (User Groups and Professional Societies), and $2,500 for SDO and Observer members). (Agenda Item 3.1, July 1998 minutes) - CARRYOVER
6. Mr. Jameson and the JTC 1 TAG Administrator will finalize the approved TD-1 revisions and post the revisions to the JTC 1 TAG website. (Agenda Item 4.1, July 1998 minutes) - CARRYOVER
7. As the JTC 1 TAG Ad Hoc on Website Policy was reconstituted, the JTC 1 TAG Administrator was directed to issue a call for participants to the JTC 1 TAG membership. The JTC 1 TAG Administrator will distribute the policy points for JTC 1 TAG comment. The JTC 1 TAG Ad Hoc on Website Policy will make a presentation on website policy for review and approval at the October 1998 JTC 1 TAG meeting. (Agenda Item 5.1, July 1998 minutes) - DONE
8. The JTC 1 TAG Administrator was directed to issue a call to the JTC 1 TAG membership for participants to serve on the JTC 1 TAG Finance Committee. The Finance Committee will develop a financial plan by August 15, 1998 to be submitted for ANSI and ITI approval. (Agenda Item 5.2.2, July 1998 minutes) - DONE
9. The JTC 1 TAG Administrator was instructed to engage a meeting planner to investigate options for the US hosting of the Spring 2001 JTC 1 Plenary in Florida, southern California, or Hawaii. The preliminary work will be reviewed at the October 1998 JTC 1 TAG meeting. JTC 1 TAG members are urged to contact the JTC 1 TAG Administrator with meeting planner contact information. (Agenda Item 6.2, July 1998 minutes) - DONE
10. The JTC 1 TAG Administrator was directed to contact the NCITS T4 Chairman regarding the status of the T4 request to host the 1999 SC 27 Plenary. (Agenda Item 6.3, July 1998 minutes) - DONE
11. The JTC 1 TAG Administrator will notify NCITS (the SC 32 TAG Administrator), the Data Interchange Standards Association, and ANSI of the assignment of SC 32/WG 1 TAG Administrator responsibilities to DISA. (Agenda Item 7.3, July 1998 minutes) - DONE
12. The JTC 1 TAG Administrator will forward to ANSI the JTC 1 TAG's recommendation that the US National Body acquire the SC 34 Secretariat. (Agenda Item 7.4.1.1, July 1998 minutes) - DONE
13. The JTC 1 TAG Administrator will forward to ANSI the US National Body's request for P membership on SC 34 - Document Description and Processing Languages. (Agenda Item 7.4.3, July 1998 minutes) - DONE
14. The JTC 1 TAG Administrator will forward IEEE 2000.1 - 1998 - Draft Standard for Year 2000 Terminology, for fast track submission to JTC 1. (Agenda Item 8.3, July 1998 minutes) - DONE
15. Noting the lack of an SC 31 TAG response to the MH10/US TAG to ISO/TC 122 concerns regarding three SC 31 NPs, the JTC 1 TAG Administrator was directed to contact the SC 31 TAG Administrator requesting SC 31 TAG input on the matter. (Agenda Item 8.4, July 1998 minutes) - DONE
16. The JTC 1 TAG Administrator was instructed to prepare a cover letter requesting comments on JT/98-0277 - Proposed US Position on the ISO, IEC, UN-ECE MoU by August 14, 1998 from the USNC of the IEC, the X12 community, the ISO/TC 154 TAG, and the US representatives to the UN (care of DISA). The cover letter will indicate that the proposed US position, as detailed in JT/98-0277, represents the consensus of the JTC 1 TAG and representatives of X12. (Agenda Item 8.5, July 1998 minutes) - DONE
17. The JTC 1 TAG Administrator will request comments from the JTC 1 TAG community on the JTC 1 PAS process and issue a call for participants to serve on the JTC 1 TAG Ad Hoc on Publicly Available Specifications. Responses will be due to the JTC 1 TAG Administrator by August 21, 1998 for consideration at the September 1-2, 1998 meeting of the JTC 1 TAG Ad Hoc on PAS in Boca Raton, Florida. The JTC 1 TAG Ad Hoc on PAS will develop the US contribution to the JTC 1 PAS Ad Hoc and select the US delegation (of no more than three US delegates) to the November 1998 meeting of the JTC 1 PAS Ad Hoc. The JTC 1 TAG Administrator will set up a listserv for the JTC 1 TAG Ad Hoc on PAS. (Agenda Item 9.5, July 1998 minutes) - DONE
18. The JTC 1 TAG Administrator will distribute the proposed 1999 JTC 1 TAG meeting schedule. JTC 1 TAG members are invited to contact the JTC 1 TAG Administrator with offers to host 1999 JTC 1 TAG meetings. (Agenda Item 10.2, July 1998 minutes) - DONE

Reference: JT/98-0326

The JTC 1 TAG Administrator noted the recent appointment of Mr. Jameson as JTC 1 TAG Chairman. Mr. Jameson thanked the JTC 1 TAG for their support and confidence in his leadership abilities. He expressed his enthusiasm for serving the next three years.

Mr. Jameson announced that this meeting would focus on preparation for upcoming November 1998 meeting of the JTC 1 Ad Hoc on Potential Revision of the PAS Process and the January 1999 JTC 1 Plenary.

The JTC 1 TAG Finance Committee will hold its first meeting on Thursday morning. Mr. Jameson urged JTC 1 TAG members to take the opportunity to observe the Finance Committee at its initial meeting and reconsider their participation in the activity. The JTC 1 TAG Finance Committee manages an important part of JTC 1 TAG's work given the new responsibility for funding the JTC 1 International Program.

2.1 Status of JTC 1 TAG Officers

Due to Mr. Jameson's appointment as JTC 1 TAG Chairman, the position of Vice Chairman is now vacant. The JTC 1 TAG Administrator will issue a 60-day call for volunteers to serve as the JTC 1 TAG Vice Chairman followed by a 30-day letter ballot to determine appointment of a candidate. At the same time as the Vice Chair call is issued, the JTC 1 TAG Administrator will issue a 100-day call for volunteers to serve as JTPG Chair. The closing date of the JTPG Chair's call will permit time for closure of the JTC 1 TAG Vice Chairman appointment process in order to permit candidates to be eligible for both positions. Mr. Jameson strongly encouraged members to consider volunteering for the open positions.

Reference: JT/98-0401

Ms. McMillan presented the JTC 1 TAG Administrator's report ( JT/98-0398) by teleconference. The JTC 1 TAG fiscal results through Q3 1998 are positive:

• The collection of JTC 1 TAG dues and fees is 105% of the total budgeted for 1998
• The investment income will be 6 times ($12K) higher than budgeted ($2K) - based on ITI investments increase
• The projected expenses will be higher than budget, due in large part to the costs associated with modifying the ITI on-line ballot system for use by JTC 1
• The JTC 1 TAG equity account is projected to reach $91K

As approved at the July 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator will issue 1999 membership invoices for JTC 1 TAG Administrator service fees in the same amounts as charged for 1998 ($9,500 for IT Industry Sector and Federal Government Agencies, $5,000 for Organizations (User Groups and Professional Societies), and $2,500 for SDO and Observer members).

Reference: JT/98-0398

3.1 Status of On-line Balloting

Ms. McMillan reported on the status of the on-line balloting system. As noted in the JTC 1 TAG Administrator's report, the online balloting system was originally destined for implementation in August/September 1998 as version 2. In September, ITI began development of a new web-integrated, centralized membership database, and the online balloting system will be one of the modules. The over-all design should be completed and ready for invoicing in November 1998. The online ballot system will be deployed after the invoicing module.

ITI and ANSI have agreed to work as partners in the further development of the JTC 1 ballot system, and to contract with the ISP to provide 7-24 support and maintenance for both the server and the application. It is anticipated that off-site maintenance will improve the reliability and flexibility of the balloting system.

Mr. Jameson, who has been leading the JTPG activity, reported that there had been no procedure-related activity since the March 1998 meeting of the JTC 1 TAG. JTPG still has several open issues to be addressed. There have been no JTPG meetings since the July 1998 JTC 1 TAG meeting.

As noted under agenda item 2, due to Mr. Jameson's appointment as JTC 1 TAG Chairman, the position of JTPG Chairman is now vacant. The JTC 1 TAG Administrator will issue a call for volunteers to serve as the JTPG Chairman.

Mr. Oksala, Chairman of the JTC 1 TAG Finance Committee, referred the committee to the JTC 1 TAG Finance Committee's financial plan for funding the JTC 1 international program (JT/98-0362). The ITI Finance Committee has approved the MoU attached to the financial plan. The ANSI Finance Committee will review the MoU at their meeting on November 30, 1998.

At the March 1998 JTC 1 TAG meeting, the JTC 1 TAG approved the US National Body hosting of the JTC 1 Plenary in the Spring of 2001. At the July 1998 JTC 1 TAG meeting, it was agreed that the JTC 1 TAG Finance Committee would address the issues related to the funding and hosting of the 2001 JTC 1 Plenary.

Noting that the JTC 1 TAG Administrator would be issuing 1999 membership invoices, Mr. Oksala reported that the JTC 1 TAG Finance Committee recommended a voluntary assessment of $1K per each JTC 1 TAG member organization for the 1999 billing cycle. Mr. Oksala noted that that future assessments may be required. More detailed cost estimates are required to finalize the 2001 JTC 1 Plenary budget.

As a JTC 1 TAG Subcommittee recommendation does not require a second, the JTC 1 TAG addressed the following motion:

"JTC 1 TAG Finance Committee recommends a voluntary assessment of $1K per JTC 1 TAG member organization for the 1999 billing cycle, noting that future assessments may be necessary. ITI will provide customized invoicing to accommodate member organizations."

Vote on this motion: 15-0-4* (Note: IEEE and DISA participated on the JTC 1 TAG Finance Committee teleconference and were aware that this recommendation would be put before the JTC 1 TAG. IEEE and DISA gave their votes on this recommendation to the JTC 1 TAG Administrator.)

The motion passes.

The JTC 1 TAG Administrator will issue a voluntary assessment of $1K per JTC 1 TAG member organization for the 1999 billing cycle, noting that future assessments may be necessary. The JTC 1 TAG Administrator will poll the committee to determine each member organization's preference for billing (assessment as a separate line item of membership invoice or as a separate invoice). If an organization does not respond to the poll, the voluntary assessment will be issued as part of the membership invoice.

Reference: JT/98-0362 (financial plan)

Mr. Thewlis, the JTC 1 TAG Conformity Assessment and Interoperability Rapporteur, noted that there had not been much activity on conformity assessment and interoperability issues since July. Mr. Thewlis reported that Guide 25 (DIS 1705), developed by CASCO, had been distributed for approval as a standard. The role of the JTC 1 CA&RI Group in this process was not certain as JTC 1 does not vote on this DIS but can provide comments.

Mr. Jameson noted that due to the recent resignation of Mr. Robinson from the JTC 1 TAG, the position of the JTC 1 TAG Registration Authority Rapporteur is vacant. Mr. Jameson explained that the JTC 1 TAG Registration Authority Rapporteur is not an elected position. Registration authority has been a quiet, low-key activity over the last few years.

Mr. Jameson encouraged JTC 1 TAG members to consider volunteering to serve as the JTC 1 TAG Registration Authority Rapporteur. JTC 1 TAG members interested in serving as the JTC 1 TAG Registration Authority Rapporteur were instructed to contact the JTC 1 TAG Administrator, and their appointment can be addressed at a future JTC 1 TAG meeting.

As Mr. Robinson also served as the JTC 1 Registration Authority Rapporteur, JTC 1 will address filling the international position at the January 1999 Plenary.

Mr. Jameson noted that Mr. Camp was appointed JTC 1 IT Implementation Rapporteur at the June 1998 JTC 1 Plenary. Due to Mr. Camp's appointment by JTC 1, it was agreed that he would serve as the JTC 1 TAG IT Implementation Rapporteur.

Mrs. Rajchel noted that ANSI feels it is imperative to have a US person representing JTC 1 at ITSIG and serving as JTC 1 IT Implementation Rapporteur.

At the March 1998 JTC 1 TAG meeting, the formation of the JTC 1 TAG Ad Hoc on Website Policy was authorized to develop the policy on the use of the JTC 1 TAG web site to gather input for determining US positions. Mr. Camp was named chairman of the JTC 1 TAG Ad Hoc on Website Policy.

At the July 1998 JTC 1 TAG meeting, the JTC 1 TAG approved the continuation of the JTC 1 TAG Ad Hoc on Website Policy until the October 1998 JTC 1 TAG meeting, at which time the ad hoc would make a presentation detailing the proposed JTC 1 TAG Website Policy for JTC 1 TAG review and approval. Mr. Camp notified the committee that he would be unable to continue as Chairman of the ad hoc. Mr. Michael agreed to chair the JTC 1 TAG Ad Hoc on Website Policy. The following JTC 1 TAG members participated on the ad hoc: Dr. Deutsch (Sybase), Mr. Heil (Compaq), Mr. Kisor (Intel), Mr. Oksala (Unisys), Dr. Pritchard (IEEE), Mr. Thewlis (SHARE), and Mr. Urman (IBM).

5.1.1 For Action - Approval of JTC 1 TAG Website Policy Points

Mr. Michael presented the JTC 1 TAG Website Policy Points developed by the JTC 1 TAG Ad Hoc on Website Policy (JT/98-0364).

The JTC 1 TAG discussed the proposed JTC 1 TAG Website Policy Points. Mr. Kisor expressed concern that the public could get a distorted view by having access to only non-member comments on issues. Ms. Higginbottom recommended that non-member comments also be password protected and only visible to JTC 1 TAG members. The JTC 1 TAG Administrator was instructed to revise JT/98-0364 accordingly.

Following discussion, the JTC 1 TAG addressed the following motion:

( Kisor/ Montgomery)

"The JTC 1 TAG approves the JTC 1 TAG Website Policy Points as detailed in JT/98-0364Revised."

Vote on this motion: unanimous

The motion passes.

The JTC 1 TAG Administrator will update the JTC 1 TAG website based upon the approved website policy points. As website policy activity has been completed, Mr. Jameson noted that there was no reason to reconstitute the JTC l TAG Ad Hoc on Website Policy. Mr. Jameson thanked Mr. Michael and the members of the JTC l TAG Ad Hoc on Website Policy.

Reference: JT/98-0364 (ad hoc recommendation), JT/98-0364Revised (approved website policy points)

At the July 1998 JTC 1 TAG meeting, the JTC 1 TAG Chairman authorized the formation of the JTC 1 TAG Ad Hoc on PAS and asked Mr. Jameson to chair the ad hoc. The JTC 1 TAG Ad Hoc on PAS was authorized to develop the US contribution to the November 1998 JTC 1 Ad Hoc on PAS and to select a US delegation.

In addition to Mr. Jameson, the following JTC 1 TAG members participated on the JTC 1 TAG Ad Hoc on PAS: Ms. Baronas (Xerox), Mr. Heil (Compaq), Ms. Higginbottom (Hewlett-Packard), and Messrs. Kisor (Intel), Michael (Apple), Oksala (Unisys), Robinson (Sun), Urman (IBM), and Willingmyre (Microsoft), and Ms. Wright (AIIM).

The JTC 1 TAG Ad Hoc on PAS met in Boca Raton, Florida on September 1-2, 1998 with eight ad hoc members in attendance. Four JTC 1 TAG member contributions were considered. The ad hoc agreed, although not unanimously, to the US position as detailed in JTC 1 N 5525. The US delegation to the November 1998 meeting of the JTC 1 Ad Hoc on Potential Revision of the PAS Process will consist of Ms. Higginbottom (Hewlett-Packard), who will serve as the US Head of Delegation, and Messrs. Kisor (Intel) and Urman (IBM). Mr. Jameson thanked Ms. Garner for drafting the US contribution contained in JTC 1 N 5525.

5.2.1 Review of National Body and PAS Submitter Contributions on the JTC 1 PAS Process

(K. Higginbottom)

Ms. Higginbottom, the US Head of Delegation to the November 1998 meeting of the JTC 1 Ad Hoc on PAS, reported that several National Body and one PAS Submitter contributions had been submitted for consideration at the November 1998 meeting of the JTC 1 Ad Hoc on PAS. Ms. Higginbottom noted that there were several strands of commonality in the contributions received to date:

• recommendation to conclude the trial period (in agreement with US)
• limitation of the time between approval as a PAS submitter and the first submission (in agreement with US - 6 months)
• there is no agreement on suitability of single company submitters, but there is agreement to tighten rules for single companies, and agreement that maintenance remain in JTC 1 (in agreement with US)
• agreement that the copyright issue needs refinement, that explanatory report requirements be tightened, that consensus development be tightened, that the differences between ISO and IEC PAS from JTC 1 PAS be delineated, and that the Public Review be expanded (all positions that the US can support)

Ms. Higginbottom briefly reviewed the following National Body and PAS Submitter contributions for consideration at the November meeting of the JTC 1 Ad Hoc on Potential Revision of the PAS Process:

• Australia (JTC 1 N 5544)
• Canada (JTC 1 N 5538)
• France (JTC 1 N 5534)
• Germany (JTC 1 N 5524)
• Hungary (JTC 1 N 5542)
• Ireland (JTC 1 N 5533)
• Italy (JTC 1 N 5540)
• Japan (JTC 1 N 5529)
• The Netherlands (JTC 1 N 5541)
• New Zealand (JTC 1 N 5536)
• Norway (JTC 1 N 5535)
• Sweden (JTC 1 N 5532)
• UK (JTC 1 N 5551)
• US (JTC 1 N 5525)
• the Object Management Group (JTC 1 N 5543)

Reference: JTC 1 N 5524 (Germany), N 5525 (US), N 5529 (Japan), N 5532 (Sweden), N 5533 (Ireland), N 5534 (France), N 5535 (Norway), N 5536 (New Zealand), N 5538 (Canada), N 5540 (Italy), N 5541 (The Netherlands), N 5542 (Hungary), N 5543 (OMG), N 5544 (Australia), N 5551 (UK)

5.2.2 Meeting of the JTC 1 Ad Hoc Group on PAS - November 16-18, 1998, Munich, Germany

JTC 1 N 5537 is the meeting notice and logistics for the November 16-18, 1998 meeting of the JTC 1 Ad Hoc Group on PAS in Munich, Germany.

Reference: JTC 1 N 5537 (meeting notice and logistics)

Mr. Jameson attended the July 23, 1998 meeting of the US TAG to IEC/TC 100 on behalf of the JTC 1 TAG. Several other JTC 1 TAG members also attended the July TC 100 TAG meeting. JT/98-0319 is the report of minutes of the July 1998 meeting.

At the July TC 100 TAG meeting, Mr. Jameson recommended that collaborative efforts between JTC 1 and TC 100 be focused on ensuring open communication between the two groups, especially through the maintenance of dialog between technical participants at the SC level.

A joint meeting between JTC 1 and IEC/TC 100 occurred on October 12, 1998 in Houston, Texas. Messrs. Frost, Jameson and von Pattay attended on behalf of JTC 1. SC areas of concern were addressed. The committees agreed to the establishment of formal liaison between JTC 1 and TC 100. The request for liaison will be an item on the January 1999 JTC 1 Plenary for consideration and approval.

Reference: JT/98-0319

6.1 Review of Seven-Year JTC 1/SC Plenary Hosting Calendar

Mr. Jameson referred the JTC 1 TAG to the Seven-Year JTC 1 and JTC 1/SC Plenary Hosting Calendar as reflected in JT/98-0361. This calendar is used as a planning tool for the JTC 1 TAG and the JTC 1 TAG Administrator.

Reference: JT/98-0361

6.2 JTC 1 Plenary - 2001

At the March 1998 JTC 1 TAG meeting, the JTC 1 TAG approved the US National Body hosting of the JTC 1 Plenary in the Spring of 2001. The JTC 1 TAG Administrator notified ANSI of the US National Body offer (JTC 1 N 5278) which was accepted at the June 1998 JTC 1 Plenary.

At the July 1998 JTC 1 TAG meeting, it was agreed that the JTC 1 TAG Finance Committee would address the issues related to the funding and hosting of the 2001 JTC 1 Plenary. The JTC 1 TAG Administrator was instructed to engage a meeting planner to investigate options for the US hosting of the Spring 2001 JTC 1 Plenary in Florida, southern California, or Hawaii.

As detailed in agenda item 4.2, the JTC 1 TAG approved a voluntary assessment of $1K per JTC 1 TAG member organization for the 1999 billing cycle to assist in funding the 2001 JTC 1 Plenary. Organizations desiring to make more substantial donations were urged to contact the JTC 1 TAG Administrator.

The JTC 1 TAG Administrator requested additional hosting information from the JTC 1 TAG. Mrs. Rajchel, the JTC 1 Secretariat asked the committee to consider the level of mechanization desired for the meeting. It was agreed that the JTC 1 TAG would review the 2000 JTC 1 Plenary hosting arrangements prior to determining the level of mechanization required in the 2001 plenary.

Reference: JT/98-0326 (agenda item 6.2), JTC 1 N 5278

6.3 SC 27 Plenary - 1999

At the March 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator was directed to carry the hosting of the October 1999 SC 27 Plenary and WG meetings on the JTC 1 TAG agenda until such time as the complete set of documentation has been reviewed by the JTC 1 TAG.

JT/98-0038 details the National Security Agency requested approval to host the SC 27 meetings. Related documentation from NCITS/T4, the US TAG to SC 27, and notification of NCITS approval of the request to host have not been received.

Following the July 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator was directed to contact the NCITS T4 Chairman regarding the status of the T4 request to host the 1999 SC 27 Plenary (0289). Despite conversations and email correspondence with the T4 Chairman since the July JTC 1 TAG meeting, complete documentation has not been received. The JTC 1 TAG Administrator will contact the T4 Chairman to finalize the hosting arrangements.

Reference: JT/98-0038 (NSA request), 0289 (request for T4 input)

6.4 SC 32 Plenary - 2000

JT/98-0372 details the US Environmental Protection Agency (EPA) has offered to host the SC 32 Plenary and WG meetings in early 2000. As noted in the offer, the EPA can provide all funding and support except for coffee breaks and a delegates' reception. The JTC 1 TAG Administrator has contacted the officers of the US TAGs to SC 32 to explain that providing refreshments is mandatory. The SC 32 TAG officers are working on a plan to fund the refreshments and delegates' reception.

Upon receipt of the remaining documentation and notification of NCITS approval of the request to host the SC 32 Plenary and WG meetings in 2000, the JTC 1 TAG Administrator will forward the complete documentation to the JTC 1 TAG for approval.

Reference: JT/98-0372 (EPA request)

6.5 SC 34 Plenary - 1998

The JTC 1 TAG Administrator updates the schedule of JTC 1 and SC Plenary meetings prior to every JTC 1 TAG meeting. Prior the October 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator reviewed the SC websites for future meeting schedules and noticed that an SC 34 Plenary was scheduled to be hosted by the US National Body in November 1998. The documentation necessary to secure NCITS and JTC 1 TAG approval for an SC Plenary hosted by the US National Body had not been forwarded to the JTC 1 TAG Administrator.

The JTC 1 TAG Administrator reported that Dr. Mason (Acting SC 34 Chairman), Dr. Bernardini (NCITS/V1 Chairman, US TAG to SC 34) and Mrs. Rajchel (the interim SC 34 Secretariat) had been notified of the US requirements and approval process associated with hosting an SC Plenary meeting. The necessary parties are in the process of finalizing the required documentation to secure NCITS and JTC 1 TAG approval to host. The JTC 1 TAG Chairman reported that the JTC 1 Secretariat had been involved in the planning of the SC 34 Plenary, so there was little chance for financial exposure or embarrassment to the US.

The JTC 1 TAG Administrator was instructed to secure the required hosting documentation prior to the November 1998 SC 34 Plenary.

At the July 1998 JTC 1 TAG meeting, the JTC 1 TAG was notified of the results of JTLB 1777 (JT/98-0272). Dr. Carson did not received the required number of votes for US National Body endorsement as the US candidate to serve as SC 24 Chairman.

Following the August 1998 SC 24 Plenary, the SC 24 Secretariat requested that the US National Body consider endorsing Dr. Carson for a second term of office (0359).

Following the September 1998 NCITS meeting, H3, the US TAG to SC 24, was asked to notify the NCITS Secretariat by October 20 as to whether or not an alternate SC 24 Chair candidate had been identified. H3 has notified the NCITS Secretariat that H3 has not identified an alternate candidate (JT/98-0405). As the SC 24 TAG has no candidate, the JTC 1 TAG Administrator would normally notify ANSI that US National Body has no candidate for the SC 24 Chairman position.

Dr. Carson has filed an appeal with the JTC 1 TAG Administrator. As such, the JTC 1 TAG cannot take action on this matter until the appeal has been resolved, as any JTC 1 TAG action could potentially be overturned by the appeals board. If the JTC 1 TAG's action is upheld following the appeal, the JTC 1 TAG Administrator will notify ANSI that the US has no candidate for SC 24 Chairman position.

Reference: JT/98-0272, 0359, 0405

Mr. Jameson referred the JTC 1 TAG to correspondence from Mr. Follett, the SC 22 Chairman, reiterating his request for financial support to serve the remainder of his term through the Fall of 1999 (JT/98-0394).

Mr. Jameson reminded the JTC 1 TAG that the US National Body offer to retain the SC 22 Secretariat was accepted at the June 1998 JTC 1 Plenary. As such the US has an obligation for providing a Chairman. The JTC 1 International Funding Program covers only the US National Body funding of Secretariats, not the funding of Chairman.

The JTC 1 TAG discussed Mr. Follett's request. JTC 1 TAG members were urged to contact Mr. Follett if their organizations can provide funding support. Mr. Jameson explained that the US will have to consider alternatives if funding is not secured for Mr. Follett to fulfill the US National Body obligation to provide a Chairman for SC 22.

Reference: JT/98-0394 (SC 22 Chairman request for funding)

Mrs. Rajchel, the ITCC Secretary, provided an update on ITCC activities. She reported that ITCC continues to plan for disbandment at the end of 1998. ANSI and ITI are in the process of finalizing the transition of ITCC activities to the JTC 1 TAG.

Mrs. Rajchel reported that by of the end of September 1998, the ANSI International Program has $160K in outstanding receivables. The majority of the outstanding income is from IEEE, which Mrs. Rajchel noted, was not unusual as the IEEE 802 community pays meeting fees and has not yet held all of the scheduled 1998 meetings. ANSI anticipates receiving a good portion, if not all, of the outstanding $160K.

Mrs. Rajchel reported that expenses related tot the JTC 1 International Program are projected to come in under budget for 1998.

Mr. Jameson, the JTC 1 TAG representative on the ANSI International Forum (AIF), reported that the AIF had met in May and August 1998. The report of the May 1998 AIF meeting is contained in JT/98-0363. AIF met in August to develop US positions for the September ISO TMB meeting. The report of the August 1998 AIF meeting is not yet available.

Mr. Jameson reported that little of direct interest to JTC 1 was posted to the September TMB agenda. ISO TCs being asked to consider market relevance and to submit business plans. Given JTC 1's recent reengineering, Mr. Jameson provided AIF with input based upon JTC 1 experiences.

The 1999 AIF meeting schedule is as follows:

January 12, 1999	Boca Raton, FL
May 3, 1999	Washington, DC
October 4, 1999	New York, NY

Reference: JT/98-0363 (report of May 1998 AIF meeting)

Mr. Jameson referred the JTC 1 TAG to the JTC 1 TAG Administrator's request for SC 31 TAG input on MH10/US TAG to ISO/TC 122 concerns regarding three New Work Item Proposals within SC 31 (JT/98-0178):

JTC 1 N 5246 - Proposal for a new work item on Radio-Frequency Identification for Item Management - Application Requirements/Transaction Message Profiles

JTC 1 N 5247 - Proposal for a new work item on Radio-Frequency Identification for Item Management - Data Objects

JTC 1 N 5252 - Proposal for a new work item on Radio-Frequency Identification for Item Management - Application Requirements Profiles

The MH10/US TAG to TC 122 concerns are detailed in JT/98-0210. MH10 has active work items under development dealing with the application of RF Tags on Unit Loads and Transport Packages as an alternative to human/machine readable labels. MH10 members are concerned that these three NPs within SC 31 were expanding the scope of SC 31 into areas of the application of RF Tags/Labels which would result in an overlap of the work of MH10.

The SC 31 Chairman had contacted the JTC 1 TAG Chairman requesting a meeting between the officers of the JTC 1 TAG, MH10/TC 122 TAG, and the SC 31 TAG to keep dialogue open between the involved groups.

Following the July 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator was directed to contact the SC 31 TAG Administrator requesting SC 31 TAG input on the matter (0291).

SC 31 TAG input is detailed in JT/98-0307. The JTC 1 TAG Administrator is scheduling a meeting between the officers of the JTC 1 TAG, the US SC 31 TAG and MH10/US TAG to ISO/TC 122. The results of this meeting will be reported to the JTC 1 TAG at a later date.

Reference: JT/98-0178 (request for SC 31 TAG input), 0210 (TC 122 TAG concerns), 0291 (second request for SC 31 TAG input), 0307 (SC 31 TAG input)

As outlined in JT/98-0387, four OSI maintenance standards up for five-year review fall under the responsibility of the UK Maintenance Rapporteur:

• ISO/IEC 9834-2: 1993
  Information technology - Open Systems Interconnection - Procedures for the operation of OSI Registration Authorities - Part 2: Registration procedures for OSI document types
• ISO/IEC 9834-6: 1993
  Information technology - Open Systems Interconnection - Procedures for the operation of OSI Registration Authorities: Application processes and application entities
• ISO/IEC 10170-1: 1993
  Information technology - Open Systems Interconnection - Conformance test suite for the FTAM Protocol - Part 1: Test suite structure and test purposes
• ISO/IEC 10729-1: 1993
  Information technology - Open Systems Interconnection - Conformance test suite for the presentation layer - Part 1: Test suite structure and test purposes for the presentation protocol

There is no US TAG to develop recommended US positions on these four standards, and they have not been nationally adopted as ANSI/ISOs. As such, the JTC 1 TAG was asked to develop the US positions on the five questions (see JT/98-0387) for these four standards.

1. Question 1

Are you in favour of confirmation of the International Standard for a further period of five years? CONFIRM

2. Question 2

If the voting results show a need to revise the standard, are you prepared to participate in the development of the project? NO

FOR ADDITIONAL INFORMATION

3. Question 3

Has this ISO standard been implemented as a national standard or is it used per se by your national industry? NO

4. Question 4

If the response to question 3 is affirmative, is the standard implemented or used without change? N/A

In case of modifications, please identify the changes on a separate sheet.

5. Question 5

Please indicate the number of the corresponding national standard: N/A

Mr. Jameson entertained discussion on the proposed US responses. Mrs. Rajchel noted that votes to withdraw ISO/IEC 9834-2: 1993 and ISO/IEC 9834-6: 1993 would affect the related registration authority activity. Ms. Higginbottom and Messrs. Kisor, Urman, Plum, and Montgomery spoke against voting to confirm and instead supported a US vote to withdraw these standards. Although he noted his preference for a US vote to confirm the four standards, Mr. Rutt supported votes to abstain on all of the standards except for ISO/IEC 9834-6: 1993, where he recommended a vote to confirm.

Following discussion, the JTC 1 TAG addressed the following motion:

( Kisor/ Montgomery)

"The JTC 1 TAG approves the responses to the five questions for ISO/IEC 9834-2: 1993, ISO/IEC 9834-6: 1993, ISO/IEC 10170-1: 1993 and ISO/IEC 10729-1: 1993, as follows:

Question 1: No, Withdraw - no market relevance
Question 2: No
Question 3: No
Question 4: N/A
Question 5: N/A."

(Neumann/Rutt)

"Remove ISO/IEC 9834-6: 1993 from the group under consideration in the initial motion."

Vote on this motion to amend: 8-6-3

The motion to amend passes.

The JTC 1 TAG returned to the amended motion under consideration:

"The JTC 1 TAG approves the responses to the five questions for ISO/IEC 9834-2: 1993, ISO/IEC 10170-1: 1993 and ISO/IEC 10729-1: 1993, as follows:

Question 1: No, Withdraw - no market relevance
Question 2: No
Question 3: No
Question 4: N/A
Question 5: N/A."

Vote on this motion: 10-3-4

The motion passes.

The JTC 1 TAG Administrator will submit the US National Body votes on ISO/IEC 9834-2: 1993, ISO/IEC 10170-1: 1993 and ISO/IEC 10729-1: 1993.

( Rutt/ Neumann)

"The JTC 1 TAG approves the responses to the five questions for ISO/IEC 9834-6: 1993 as follows:

Question 1: Yes, confirm
Question 2: No
Question 3: No
Question 4: N/A
Question 5: N/A."

Vote on this motion: 5-6-6

The motion fails.

(Kisor/Montgomery)

"The JTC 1 TAG approves the responses to the five questions for ISO/IEC 9834-6: 1993:

Question 1: No, Withdraw - lack of sufficient market relevance
Question 2: No
Question 3: No
Question 4: N/A
Question 5: N/A."

Vote on this motion: 8-4-4

The motion passes.

The JTC 1 TAG Administrator will submit the US National Body vote on ISO/IEC 9834-6: 1993.

Reference:JT/98-0387 (list of OSI maintenance standards)

Ms. Higginbottom presented a report on the September 28, 1998 meeting of the ISO/IEC/ITU GII Steering Committee for the Global Standards Conference (JT/98-0393). Members from Canada, Europe, Japan and the US met to review progress on Global Information Society standards issues as a follow-up to the Global Standards Conference held in October 1997.

The communique reports that the Steering Committee was satisfied that private sector-led, voluntary standards process continues to meet market needs for the Global Information Society/Global Information Infrastructure. The GSC has achieved its goals and will not continue. The Steering Committee will focus on standards and related matters within the context of private sector-led, voluntary standards processes. Ongoing electronic communications will be served by the virtual network created for the Steering Committee.

Reference: JT/98-0393 (communique)

8.6.1 ISO/TC 154 TAG Liaison to JTC 1 TAG

Mr. Jameson noted the US TAG to ISO/TC 154's appointment of Mr. Ralph Berwanger as liaison to the JTC 1 TAG (JT/98-0402 ). The JTC 1 TAG Administrator will add Mr. Berwanger, the US TAG to ISO/TC 154's liaison to the JTC 1 TAG, to the JTC 1 TAG mailing and email distribution lists. Noting that there have recently been several issues of mutual interest to the two groups, Mr. Jameson asked JTC 1 TAG members to consider volunteering to serve as the JTC 1 TAG liaison to the US TAG to ISO/TC 154 TAG.

Mr. Smith expressed an interest in serving as the JTC 1 TAG liaison to the ISO/TC 154 TAG. Mr. Smith explained that the US Department of Defense has an activity focused on the reduction of overlapping standards activity. If the JTC 1 TAG accepts Mr. Smith's offer to serve as the JTC 1 TAG liaison to the TC 154 TAG, it would be with the understanding that he would be working to reduce duplication of effort as an active participant (as his organizations' position, not as a JTC 1 TAG position). Mr. Smith reported that the US Department of Defense supports having standards activity take place where the experts are participating.

Mr. Jameson asked JTC 1 TAG members to consider Mr. Smith's offer to serve as the JTC 1 TAG liaison to the US TAG to ISO/TC 154. Mr. Jameson noted that acceptance of Mr. Smith as the JTC 1 TAG liaison would not empower him with decision making authority. As a liaison, Mr. Smith would have an obligation as liaison to keep the JTC 1 TAG apprised of items of interest and seek JTC 1 TAG input on pertinent matters. The JTC 1 TAG Chairman and TAG Administrator will contact Mr. Smith following this meeting to determine if he will serve as the JTC 1 TAG liaison to the US TAG to ISO/TC 154.

Reference: JT/98-0402

8.6.2 X12 Liaison to JTC 1 TAG

Mr. Jameson noted ASC X12's appointment of Mr. Michael McFarren as liaison to the JTC 1 TAG (JT/98-0403). Following discussion, it was agreed that the JTC 1 TAG Administrator will encourage having X12 join the JTC 1 TAG as a member rather than establishing liaison between the two groups. It is customary for Standards Developing Organization (SDOs) to join the JTC 1 TAG as members, whereas SC and WG TAGs establish liaisons.

Reference: JT/98-0403

8.6.3 JTC 1 TAG Coordination with HISB

Mr. Jameson referred the JTC 1 TAG to correspondence from Mr. Waegemann, Chair of the ANSI Healthcare Informatics Standards Board (HISB) as contained in JT/98-0404. Mr. Jameson noted that it would be more appropriate for the JTC 1 TAG to establish liaison with the ISO/TC 215 TAG rather than with HISB. Due to the establishment of TC 215, the JTC 1 TAG is of the opinion that HISB should return to their coordination activities and allow the US TC 215 to focus on the international standardization work.

Reference: JT/98-0404

8.6.4 JTC 1 TAG Liaison to IEC/TC 100 TAG

Mr. Jameson reported that an informal group of JTC 1 TAG members have served as JTC 1 TAG representatives to the IEC/TC 100 TAG. The benefits associated with identifying a responsible JTC 1 TAG liaison to the IEC/TC 100 TAG were addressed. JTC 1 TAG members interested in serving as the JTC 1 TAG liaison to the IEC/TC 100 TAG were asked to contact the JTC 1 TAG Administrator.

8.7 Availability of JTC 1 Directives On-Line

Ms. Higginbottom reported that the version of the JTC 1 Directives currently available on-line at the JTC 1 website is not accessible to certain versions of browsers. She requested that the JTC 1 Secretariat ensure that the JTC 1 website is in brought into compliance with the JTC 1 IT Implementation policy guidelines. The JTC 1 TAG will review the on-line status of the JTC 1 Directives at the December 1998 delegates' meeting.

Mr. Jameson referred the JTC 1 TAG to the meeting announcement and logistics for the January 25-29, 1999 JTC 1 Plenary in Rio de Janeiro, Brazil (JTC 1 N 5476). It was noted that a Visa is required for travel to Brazil. US delegates must return the registration form to the host no later than December 10, 1998.

Reference: JTC 1 N 5476 (meeting announcement and logistics)

9.1 For Action - Approval of US Delegation to the January 1999 JTC 1 Plenary - Rio de Janeiro, Brazil

Mr. Jameson reminded potential delegates that attendance at the December 1998 JTC 1 TAG meeting and all caucuses is mandatory for delegates to the January 1999 JTC 1 Plenary.

The following individuals volunteered to serve on the US delegation to the January 25-29. 1999 JTC 1 Plenary in Rio de Janeiro, Brazil: Mr. Jameson (US HoD - Compaq), Mr. Heil (Compaq), Ms. Higginbottom (Hewlett-Packard), Mr. Kisor (Intel), Mr. Montgomery (Microsoft), Mr. Oksala (Unisys), Mr. Smith (US DoD/DISA), Mr. Urman (IBM) and Mr. Willingmyre (Microsoft).

If needed, adjustments to the US delegation will be made at the December 1998 JTC 1 TAG delegates' meeting.

The JTC 1 TAG addressed the following motion:

( Montgomery/ Oksala)

"The JTC 1 TAG approves the US delegation to the January 1999 JTC 1 Plenary in Rio de Janeiro, Brazil."

Vote on motion: unanimous

The motion passes.

The JTC 1 TAG Administrator will forward the US delegation to the January 1999 JTC 1 Plenary to the JTC 1 Secretariat. US delegates are reminded to return the registration form to the meeting host no later than December 10, 1998.

9.2 Review of JTC 1 Documents for the Formulation of US Positions/Contributions

9.2.1 Request for Comments on JTC 1 N 5296, Electronic Commerce Business Team Report

The JTC 1 Secretariat has requested (JTC 1 N 5437) National Body and SC comments on the Electronic Commerce Business Team Report (JTC 1 N 5296) by December 25, 1998 for consideration at the January 1999 JTC 1 Plenary. The JTC 1 TAG Administrator requested comments by October 2, 1998 for consideration at the October 1998 JTC 1 TAG meeting. No comments have been received to date.

Unless comments are received by November 24, 1998 for consideration at the December 1998 JTC 1 TAG delegates' meeting, the US National Body will not submit comments on the Electronic Commerce Business Team Report.

Reference: JTC 1 N 5296 (report), N 5437 (request for comments)

9.2.2 Request for Contributions on Possible Working Methods between JTC 1 and CEN/ISSS

The JTC 1 Secretariat has requested National Body contributions on possible working methods between JTC 1 and CEN/ISSS (JTC 1 N 5438) by December 25, 1998 for consideration at the January 1999 JTC 1 Plenary. The JTC 1 TAG Administrator requested comments by October 2, 1998 for consideration at the October 1998 JTC 1 TAG meeting. No comments have been received to date.

Unless comments are received by November 24, 1998 for consideration at the December 1998 JTC 1 TAG delegates' meeting, the US National Body will not submit a contribution on possible working methods between JTC 1 and CEN/ISSS.

Reference: JTC 1 N 5438 (request for comments)

9.2.3 Request for Contributions on Documents Related to the ISO/IEC/UN-ECE MoU Concerning Standardization in the Field of Electronic Business

At the July 1998 JTC 1 TAG meeting, the JTC 1 TAG Administrator circulated a proposed US Position on the ISO, IEC, UN-ECE MoU for comment. The US Position was forwarded to ANSI.

The first meeting of the ISO/IEC/UN-ECE Management Group was held September 18, 1998. Mr. Haberman served as the JTC 1 Head of Delegation and his HoD report is detailed in (JTC 1 N 5559) - areas for action/issues referred to JTC 1 - US should make contribution to January 1999 Plenary. The resolutions of the first meeting of the MoU Management Group are contained in N 5560. The Memorandum of Understanding between ISO/IEC/ UN-ECE Concerning Standardization in the Field of Electronic Business is available in N 5561 (has not formally been signed yet). The JTC 1 Secretariat has requested National Body comments on these three documents by December 25, 1998 for consideration at the January 1999 JTC 1 Plenary. The JTC 1 TAG Administrator has requested comments no later than November 24 for consideration at the December 1998 JTC TAG delegates' meeting. The US comments on JTC 1 N 5559, JTC 1 N 5560 and JTC 1 N 5561 will be developed at the December JTC 1 TAG meeting.

JTC 1 N 5562 is the JTC 1 Chairman's letter to the ISO Secretary-General noting JTC 1's concerns with the terms of reference of the ISO/IEC/UN-ECE MoU Management Group.

Reference: JTC 1 N 5559 (HoD report of MoU Management Group meeting), N 5560 (resolutions of MoU Management Group meeting), N 5561 (MoU), N 5562 (JTC 1 Chair's letter to ISO Secretary-General)

10.1 Next Meeting

The next JTC 1 TAG meeting is scheduled to be held December 15-16, 1998 (JT/98-0116 ). The JTC 1 TAG Administrator has reserved meeting space at ITI.

The December 1998 meeting is an open delegation meeting in preparation for the January 1999 JTC 1 Plenary in Rio de Janeiro, Brazil. Attendance at an open delegation meeting is mandatory only for members of the US delegation to the associated JTC 1 Plenary. Failure to attend this meeting will not negatively impact an organization's attendance record, however, attendance would help towards the maintenance or establishment of voting membership on the JTC 1 TAG.

Reference: JT/98-0116

10.2 1999 Meeting Schedules for JTC 1 and the JTC 1 TAG

Mr. Thewlis volunteered for SHARE to host the March 1999 JTC 1 TAG meeting in the San Francisco, California area. Mr. Thewlis agreed to forward the meeting logistics, when finalized, to the JTC 1 TAG Administrator for distribution to the JTC 1 TAG.

Reference: JT/98-0292

1. JTPG will present proposed TD-1 text for Section 5.3.2, Guidance for Participation, for consideration at a future JTC 1 TAG meeting. (Agenda Item 4.1, March 1998 minutes)
2. The JTC 1 TAG Administrator will issue 1999 membership invoices for JTC 1 TAG Administrator service fees in the same amounts as charged for 1998 ($9,500 for IT Industry Sector and Federal Government Agencies, $5,000 for Organizations (User Groups and Professional Societies), and $2,500 for SDO and Observer members). (Agenda Item 3.1, July 1998 minutes)
3. Mr. Jameson and the JTC 1 TAG Administrator will finalize the approved TD-1 revisions and post the revisions to the JTC 1 TAG website. (Agenda Item 4.1, July 1998 minutes)
4. The JTC 1 TAG Administrator will notify AIM USA of the JTC 1 TAG's denial of the continuation of their waiver request. Since the request for continuation was denied and AIM USA lost voting rights on the JTC 1 TAG, AIM USA's membership has been adjusted to Observer status effective immediately. (Agenda Item 1.2.2, October 1998 minutes)
5. The JTC 1 TAG Administrator was directed to issue jeopardy letters to the following organizations for their failure to attend two out of three successive meetings: ASC T1, Boeing, Motorola, National Communications System (NCS), NIST, Sybase, US Department of Energy and Xerox. (Agenda Item 1.2.2, October 1998 minutes)
6. The JTC 1 TAG Administrator will recommence the tracking of JTC 1 TAG member voting patterns in the 1st Calendar Quarter 1999 (January 1 - April 1, 1999). (Agenda Item 1.2.3.1, October 1998 minutes)
7. The JTC 1 TAG Administrator was instructed to look back at the past three months to determine the source of each accelerated JTC 1 TAG letter ballot (i.e., identify the responsible SC TAG or management issue). The results of the JTC 1 TAG Administrator's survey will be reported to the JTC 1 TAG. (Agenda Item 1.2.3.1, October 1998 minutes)
8. The JTC 1 TAG Administrator will post the revised minutes of the July 1998 JTC 1 TAG meeting on the committee's website. (Agenda Item 1.4, October 1998 minutes)
9. The JTC 1 TAG Administrator will issue a 60-day call for volunteers to serve as the JTC 1 TAG Vice Chairman followed by a 30-day letter ballot to determine appointment of a candidate. At the same time as the Vice Chair call is issued, the JTC 1 TAG Administrator will issue a 100-day call for volunteers to serve as JTPG Chair. The closing date of the JTPG Chair's call will permit time for closure of the JTC 1 TAG Vice Chairman appointment process in order to permit candidates to be eligible for both positions. (Agenda Item 2.1, October 1998 minutes)
10. The JTC 1 TAG Administrator will issue a voluntary assessment of $1K per JTC 1 TAG member organization for the 1999 billing cycle, noting that future assessments may be necessary. The JTC 1 TAG Administrator will poll the committee to determine each member organization's preference for billing (assessment as a separate line item of membership invoice or as a separate invoice). If an organization does not respond to the poll, the voluntary assessment will be issued as part of the membership invoice. (Agenda Item 4.2, October 1998 minutes)
11. JTC 1 TAG members interested in serving as the JTC 1 TAG Registration Authority Rapporteur were instructed to contact the JTC 1 TAG Administrator, and their appointment can be addressed at a future JTC 1 TAG meeting. (Agenda item 4.4, October 1998 minutes)
12. The JTC 1 TAG Administrator will update the JTC 1 TAG website based upon the approved website policy points. (Agenda Item 5.1.1, October 1998 minutes)
13. The JTC 1 TAG Administrator will contact the T4 Chairman to finalize the hosting arrangements for the 1999 SC 27 Plenary and WG meetings. (Agenda Item 6.3, October 1998 minutes)
14. Upon receipt of the remaining documentation and notification of NCITS approval of the request to host the SC 32 Plenary and WG meetings in 2000, the JTC 1 TAG Administrator will forward the complete documentation to the JTC 1 TAG for approval. (Agenda Item 6.4, October 1998 minutes)
15. The JTC 1 TAG Administrator was instructed to secure the required hosting documentation prior to the November 1998 SC 34 Plenary. (Agenda Item 6.5, October 1998 minutes)
16. If the JTC 1 TAG's action is upheld following the appeal, the JTC 1 TAG Administrator will notify ANSI that the US has no candidate for SC 24 Chairman position. (Agenda item 7.1, October 1998 minutes)
17. The results of the meeting between the officers of the JTC 1 TAG, the US SC 31 TAG and MH10/US TAG to ISO/TC 122 will be reported to the JTC 1 TAG at a later date. (Agenda Item 8.3, October 1998 minutes)
18. The JTC 1 TAG Administrator will submit the US National Body votes on ISO/IEC 9834-2: 1993, ISO/IEC 9834-6: 1993, ISO/IEC 10170-1: 1993 and ISO/IEC 10729-1: 1993. (Agenda Item 8.4, October 1998 minutes)
19. The JTC 1 TAG Administrator will add Mr. Berwanger, the US TAG to ISO/TC 154's liaison to the JTC 1 TAG, to the JTC 1 TAG mailing and email distribution lists. (Agenda Item 8.6.1, October 1998 minutes)
20. The JTC 1 TAG Chairman and TAG Administrator will contact Mr. Smith following this meeting to determine if he will serve as the JTC 1 TAG liaison to the US TAG to ISO/TC 154. (Agenda Item 8.6.1, October 1998 minutes)
21. The JTC 1 TAG Administrator will encourage having X12 join the JTC 1 TAG as a member rather than establishing liaison between the two groups, noting that it is customary for Standards Developing Organization (SDOs) to join the JTC 1 TAG as members, whereas SC and WG TAGs establish liaisons. (Agenda Item 8.6.2, October 1998 minutes)
22. JTC 1 TAG members interested in serving as the JTC 1 TAG liaison to the IEC/TC 100 TAG were asked to contact the JTC 1 TAG Administrator. (Agenda Item 8.6.4, October 1998 minutes)
23. The JTC 1 TAG will review the on-line status of the JTC 1 Directives at the December 1998 delegates' meeting. (Agenda Item 8.7, October 1998 minutes)
24. The JTC 1 TAG Administrator will forward the US delegation to the January 1999 JTC 1 Plenary to the JTC 1 Secretariat. US delegates are reminded to return the registration form to the meeting host no later than December 10, 1998. (Agenda Item 9.1, October 1998 minutes)
25. The JTC 1 TAG Administrator will distribute the list of action items from the October 20 and 22, 1998 JTC 1 TAG meeting via email. (Agenda Item 11, October 1998 minutes)

On behalf of the JTC 1 TAG, Mr. Jameson thanked Mr. Plum and Plum Hall, Incorporated for hosting this meeting. The meeting was adjourned by unanimous consent (Urman/Heil) at 11:00 AM on Thursday, October 22, 1998

Attachment 1 - Attendance List for the October 20 and 22, 1998 JTC 1 TAG Meeting

** Denotes organization which has not yet fulfilled membership requirements necessary to attain voting membership on the JTC 1 TAG.

Key: P=Principal, A=Alternate, A#=Additional Alternate, O=Observer, L=Liaison, XO=Ex Officio

Absent Voting Members: AIIM, AMP, ASC T1, AT&T, Boeing, Bull HN, DISA, IEEE, Motorola, NCS, NIST, Sun Microsystems, Sybase, US Department of Energy, Xerox

Absent Observer Member: Imation, Texas Instruments

Absent Members - have not yet attained voting rights: American Trucking Associations (ATA)**, Mr. Clyde Camp**

Other Attendees:

Jennifer Garner	JTC 1 TAG Secretary	XO
Lisa Rajchel	ANSI	L

Attachment 2 - Final Agenda for the October 20 and 22, 1998 JTC 1 TAG Meeting

Note: Links work with the October 1998 JTC 1 TAG meeting documents folder.

JTC 1 TAG Administrator, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922
Email: jtc1tag@itic.nw.dc.us

Final Agenda
JTC 1 Technical Advisory Group (JTC 1 TAG)
Meeting Number 36

Plum Hall, Incorporated
King Kamehameha's Kona Beach Hotel
75-5660 Palana Road
Kailua-Kona, Hawaii 96740
Telephone: (808) 329-2911
Fax: (808) 329-4602

1. Administrative

1.1 Call to Order

1.2 Membership and Attendance

1.2.1 Introduction of Attendees and New Members

1.2.2 Status of Members in Jeopardy for Failure to Attend Meetings

Reference: JT/98-0278, 0286, 0287, 0358

1.2.3 Status of Members in Jeopardy for Failure to Return Letter Ballots

1.2.3.1 Waiver of Requirement to Return Letter Ballots as a Means of Membership Retention

Reference: JT/98-0373

1.2.4 Membership Report

Reference: JT/98-0304, 0305, 0317, 0318, 0327, 0333, 0357, 0395, 0396, 0400

1.3 Approval of Draft Agenda, October 20-22, 1998

Reference: JT/98-0440

1.4 Approval of Draft Minutes, July 21-22, 1998

Reference: JT/98-0326

1.4.1 Review of Action Items, July 21-22, 1998

Reference: JT/98-0326

2.1 Status of JTC 1 TAG Officers

Reference: JT/98-0401

Reference: JT/98-0398

3.1 Status of On-line Balloting

Reference: JT/98-0362 (financial plan)

5.1.1 For Action - Approval of JTC 1 TAG Website Policy Points

Reference: JT/98-0364 (ad hoc recommendation), JT/98-0364Revised (approved website policy points)

5.2.1 Review of National Body and PAS Submitter Contributions on the JTC 1 PAS Process

(K. Higginbottom)

Reference: JTC 1 N 5524 (Germany), N 5525 (US), N 5529 (Japan), N 5532 (Sweden), N 5533 (Ireland), N 5534 (France), N 5535 (Norway), N 5536 (New Zealand), N 5538 (Canada), N 5540 (Italy), N 5541 (The Netherlands), N 5542 (Hungary), N 5543 (OMG), N 5544 (Australia), N 5551 (UK)

5.2.2 Meeting of the JTC 1 Ad Hoc Group on PAS - November 16-18, 1998, Munich, Germany

Reference: JTC 1 N 5537 (meeting notice and logistics)

Reference: JT/98-0319

6.1 Review of Seven-Year JTC 1/SC Plenary Hosting Calendar

Reference: JT/98-0361

6.2 JTC 1 Plenary - 2001

Reference: JT/98-0326 (agenda item 6.2), JTC 1 N 5278

6.3 SC 27 Plenary - 1999

Reference: JT/98-0038 (NSA request), 0289 (request for T4 input)

6.4 SC 32 Plenary - 2000

Reference: JT/98-0372 (EPA request)

6.5 SC 34 Plenary - 1998

Reference: JT/98-0272, 0359, 0405

Reference: JT/98-0394 (SC 22 Chairman request for funding)

Reference: JT/98-0363 (report of May 1998 AIF meeting)

Reference: JT/98-0178 (request for SC 31 TAG input), 0210 (TC 122 TAG concerns), 0291 (second request for SC 31 TAG input), 0307 (SC 31 TAG input)

Reference:JT/98-0387 (list of OSI maintenance standards)

Reference: JT/98-0393 (communique)

8.6.1 ISO/TC 154 TAG Liaison to JTC 1 TAG

Reference: JT/98-0402

8.6.2 X12 Liaison to JTC 1 TAG

Reference: JT/98-0403

8.6.3 JTC 1 TAG Coordination with HISB

Reference: JT/98-0404

8.6.4 JTC 1 TAG Liaison to IEC/TC 100 TAG

8.7 Availability of JTC 1 Directives On-Line

Reference: JTC 1 N 5476 (meeting announcement and logistics)

9.1 For Action - Approval of US Delegation to the January 1999 JTC 1 Plenary - Rio de Janeiro, Brazil

9.2 Review of JTC 1 Documents for the Formulation of US Positions/Contributions

9.2.1 Request for Comments on JTC 1 N 5296, Electronic Commerce Business Team Report

Reference: JTC 1 N 5296 (report), N 5437 (request for comments)

9.2.2 Request for Contributions on Possible Working Methods between JTC 1 and CEN/ISSS

Reference: JTC 1 N 5438 (request for comments)

9.2.3 Request for Contributions on Documents Related to the ISO/IEC/UN-ECE MoU Concerning Standardization in the Field of Electronic Business

Reference: JTC 1 N 5559 (HoD report of MoU Management Group meeting), N 5560 (resolutions of MoU Management Group meeting), N 5561 (MoU), N 5562 (JTC 1 Chair's letter to ISO Secretary-General)

10.1 Next Meeting

Reference: JT/98-0116

10.2 1999 Meeting Schedules for JTC 1 and the JTC 1 TAG

Reference: JT/98-0292